PLEASE  PRESERVE  FOR  FREQUENT  REFERENCE 
DESTROY  PREVIOUS  EDITIONS 


HANDBOOK 

* 

FOR 

MISSIONS  AND  MISSIONARIES 

OF  THE 

Ammratt  !oarfc  of  (EommtBBiottrrB  for 
Itfomgtt  HJiBBtottH 


Adopted  by  the  Prudential  Committee 
Revised  and  Enlarged  Edition 

1912 


PRINTED  FOR  THE  BOARD 
1912 


Amematt  loarfc  of  (ftammiHaUnwra  for 
Jffomgo  UltBBtooH. 

OFFICES:  CONGREGATIONAL  HOUSE,  14  BEACON  ST., 

BOSTON. 

Cable  Address:  FERNSTALK,  BOSTON. 


Rev.  James  L.  Barton,  D.D., 

Rev.  Cornelius  H.  Patton,  D.D., 


Corresponding  Secretaries. 


Frank  H.  Wiggin,  Treasurer. 


Rev.  W.  E.  Strong,  Editorial  Secretary. 

Rev.  Enoch  F.  Bell,)  a 
^  ^  „  >  Associate  Secretaries. 

Rev.  D.  Brewer  Eddy,  ) 

John  G.  Hosmer,  Publishing  and  Purchasing  Agent. 
Rev.  Willard  L.  Beard,  District  Secretary, 

Fourth  Avenue  and  22d  Street,  New  York  City. 
Rev.  A.  N.  Hitchcock,  D.D.,  District  Secretary, 

19  So.  La  Salle  Street,  Chicago,  Ill. 

Rev.  H.  Melville  Tenney,  D.D.,  District  Secretary, 
Mechanics  Bank  Building,  San  Francisco,  Cal. 


WOMAN’S  BOARDS  OF  MISSIONS. 

W.  B.  M.,  Boston.  Miss  Kate  G.  Lamson,  Secretary.  Miss 
S.  Louise  Day,  Treasurer.  Congregational  House,  No.  14 
Beacon  Street,  Boston. 

W.  B.  M.  I.  Miss  M.  D.  Wingate,  180  North  Dearborn 
Street,  Chicago,  Ill.,  Secretary.  Mrs.  S.  E.  Hurlbut, 
1454  Asbury  Avenue,  Evanston,  Ill.,  Treasurer. 

W.  B.  M.  P.  Mrs.  W.  J.  Wilcox,  527  E.  First  Street,  Oak¬ 
land,  Cal.,  Secretary.  Miss  Henrietta  F.  Brewer, 
770  Kingston  Avenue,  Oakland,  Cal.,  Treasurer. 


HANDBOOK 

FOR 

MISSIONS  AND  MISSIONARIES 

OF  THE 

Ammratt  Huarii  of  dommtootottrrs  for 
Jfromijn  fiteflumo 


ENLARGED  AND  REVISED  EDITION 
ADOPTED  BY  THE 
PRUDENTIAL  COMMITTEE 

1912 


PRINTED,  NOT  PUBLISHED 
1912 


Digitized  by  the  Internet  Archive 
in  2018  with  funding  from 
Columbia  University  Libraries 


https://archive.org/details/handbookformissiOOamer 


TABLE  OF  CONTENTS. 


Introduction. 

CHAPTER  PAGE 

I  The  American  Board  . 7 

Object  of  Board . 7 

Officers  of  Board . 7 

II  The  Woman’s  Boards  . io 

III  The  Missionaries . 12 

Especially  Appointed  Missionaries . 12 

Gathering  Papers . 13 

Relations  of  Missionaries  to  Board . 13 

Knowledge  of  the  Vernacular . 14 

Vital  Statistics . 15 

IV  The  Mission . 16 

Voting . 17 

Records . 18 

Functions  of  Mission . 18 

V  Reports . 20 

How  to  Address  Correspondence . 20 

Official  Reports . 21 

Individual  Reports  . 21 

Editorial  Correspondence . 22 

Photographs . 22 

VI  Estimates  and  Appropriations . 24 

Mission  Estimates . 24 

Personal  Funds . 26 

Appropriations . 26 

Form  of  Appropriations . 26 

Salaries  . 27 

House  Fund  . 29 

Appropriation  Limits  . 30 

Special  Appeals  and  Gifts  . 31 

Principles  Governing  Specials . 33 


3 


CHAPTER  PAGE 

VII  Mission  and  Station  Treasurers . 38 

VIII  Property  of  Board . 43 

IX  Outfits  and  Refits . 46 

Medical  Outfits  and  Refits . 47 

Refits . 47 

X  Business  Relations . 49 

Business  Relations  with  Outsiders . 49 

Outside  Work . 49 

Life  Insurance  . 50 

Medical  Expenses . 50 

Last  Sickness  Expenses . 51 

Purchases  and  Money  Orders . 51 

XI  Educational  Work . 53 

XII  Missionary  Physicians . 54 

XIII  Furloughs . 55 

Freight  Home . 56 

Traveling  Expenses . 56 

Return  after  Furlough . 58 

Medical  Certificate  . 59 

Published  Lists . 59 

Allowances  to  Missionaries  on  Furlough  ...  59 
Service  on  Furlough . .60 

XIV  Retirement  from  Service . 61 

Dismission  or  Recall . 61 

Disabled  Missionaries . 62 

XV  Missionaries’  Children . 63 

Transfer  to  United  States . 63 

Education  Abroad . 63 

Homes  for . 63 

XVI  Travel  Directions . 65 

XVII  Purchases  and  Shipments . 68 

Index  . 71 


4 


INTRODUCTION. 


This  Hand  Book  is  prepared  for  the  use  of  the 
officers  of  the  American  Board,  the  Woman’s 
Boards,  the  Prudential  Committee,  and  the  mis¬ 
sionaries.  Its  purpose  is  to  show  as  nearly  and  as 
clearly  as  possible  the  relations  of  the  missionaries 
to  the  Board  and  to  the  missions  of  which  they  are 
members.  It  does  not  apply  to  those  who  are 
temporarily  engaged  for  a  limited  term  of  service. 
It  is  expected  that  in  some  of  its  features  this 
Hand  Book  may  be  changed  by  the  Prudential 
Committee  as  occasion  demands,  to  meet  the 
requirements  of  new  conditions. 

It  is  assumed  at  the  outset  that  the  Prudential 
Committee,  the  officers  of  the  Board,  and  the  mis¬ 
sionaries  are  but  helpers  of  one  another  and  work¬ 
ers  together  in  a  common  service.  This  statement 
of  their  mutual  relations  is  issued  in  the  interests 
of  a  clear  understanding  and  to  promote  regular 
and  orderly  procedure.  Most  of  the  following 
regulations  are  the  result  of  long  experience  and 
are  but  the  record  of  methods  that  have  hitherto 
proved  successful  and  satisfactory.  But  there  is 
no  rule  or  regulation  that  may  not  be  changed 
by  the  Board  if  circumstances  require  it. 

Experience  has  shown  that  confusion  and  mis¬ 
understanding  may  arise  from  neglect  to  study 
the  Hand  Book  and  to  become  familiar  with  the  few 
simple  rules  contained  therein.  Missionaries  are 
urged  to  keep  it  close  at  hand  for  easy  reference. 


5 


Any  question  not  herein  provided  for  will,  upon 
request,  always  receive  the  careful  consideration 
of  the  Prudential  Committee. 

It  is  understood  that  all  newly  appointed  mis¬ 
sionaries  cordially  accept  these  rules  and  regula¬ 
tions  and  will,  to  the  best  of  their  ability,  strive 
for  their  orderly  maintenance. 

This  Hand  Book  is  issued  with  the  knowledge 
and  belief  that  the  most  binding  rule  of  all  is  that 
of  brotherhood  in  a  common  service  and  under 
the  leadership  of  Jesus  Christ  our  elder  brother; 
One  is  our  Father  and  we  are  brethren. 


6 


CHAPTER  I. 


THE  AMERICAN  BOARD. 

[Extracts  from  the  By-Laws  of  the  Board .] 

Object  of  the  Board. 

“  I.  The  object  of  the  Board  is  to  propagate 
the  gospel  among  unevangelized  nations  and  com¬ 
munities  by  means  of  preachers,  teachers,  Bible 
readers,  other  helpers,  and  the  press.” 

Officers  of  the  Board. 

“  14.  The  Prudential  Committee.  —  ...  It 
shall  be  the  duty  of  the  Prudential  Committee  to 
carry  into  effect  all  resolutions  and  orders  of  the 
Board,  the  execution  of  which  shall  not  have  been 
assigned  to  some  other  committee;  to  receive  and 
act  upon  any  matter  submitted  to  the  committee 
by  the  Treasurer  or  either  of  the  Corresponding 
Secretaries;  to  cause  the  more  inviting  fields  for 
missionary  enterprise  to  be  explored;  to  appoint 
the  places  where  missions  shall  be  attempted,  and 
to  determine  the  scale  upon  which  they  shall  be 
conducted,  and  to  superintend  them;  to  appoint, 
instruct,  and  direct  all  the  missionaries  of  the 
Board;  ...  to  appoint  business  agents  and  other 
agents  at  home  and  abroad  with  such  powers  and 
duties  as  they  may  think  are  demanded  by  the 
best  interests  of  missions;  and  generally  to  per¬ 
form  all  duties  necessary,  in  their  opinion,  to  pro¬ 
mote  the  objects  of  the  Board,  provided  the  same 


7 


shall  not  be  contrary  to  any  resolution  or  by-law 
of  the  Board  nor  to  the  Act  of  Incorporation.” 

”15.  Corresponding  Secretaries.  —  The  Corre¬ 
sponding  Secretaries  shall  act  for  the  Board  in 
conducting  its  written  correspondence,  both  for¬ 
eign  and  domestic,  except  what  relates  immediately 
to  the  Treasurer’s  department;  and  they  shall 
supervise  official  publications  of  the  Board,  divid¬ 
ing  their  duties  between  the  foreign  and  the  home 
department,  under  the  advice  and  with  the  con¬ 
currence  of  the  Prudential  Committee. 

“  The  Secretaries  to  whom  at  any  time  is  assigned 
the  foreign  department  shall  have  the  immediate 
charge  and  supervision  of  the  foreign  field;  shall 
keep  the  Prudential  Committee  informed  of  the 
condition  and  needs  of  the  several  missions;  shall 
present  to  the  committee  for  its  consideration  and 
approval  careful  statements  of  all  business  relat¬ 
ing  to  the  work  under  their  care  respectively,  and 
when  any  missionary  or  assistant  missionary  under 
appointment  desires  a  personal  interview  with  the 
Prudential  Committee  shall  present  to  that  com¬ 
mittee  his  request.  They  shall  also  perform  such 
other  duties  as  the  Board  or  the  Prudential  Com¬ 
mittee  shall  direct.” 

“  16.  The  Treasurer.  —  It  shall  be  the  duty  of 
the  Treasurer  to  take  the  charge  of  all  moneys  paid 
into  the  Treasury  of  the  Board  and  to  give  receipts 
therefor;  to  keep  safely  all  the  funds  and  moneys 
of  the  Board,  and  all  notes,  bonds,  deeds,  and  other 
evidences  of  property;  to  keep  fair  and  accurate 
accounts  of  all  moneys  received  and  expended;  to 
make  out  annually  a  statement  of  receipts  and  pay¬ 
ments  and  of  the  condition  of  the  several  permanent 

8 


funds  for  the  information  of  the  Board;  to  invest 
and  deposit  moneys  and  make  remittances  and 
payments  according  to  the  direction  of  the  Board 
or  of  the  Prudential  Committee;  to  exhibit  his 
books,  accounts,  vouchers,  and  evidences  of  prop¬ 
erty,  whenever  required,  to  the  Board,  the  Pru¬ 
dential  Committee,  or  the  Auditors;  to  conduct 
the  correspondence  relating  immediately  to  his 
department,  and  perform  such  other  acts  as  are 
necessary  to  the  faithful  execution  of  the  duties  of 
his  office.  He  shall  give  bonds  therefor  in  such 
sum  as  the  Prudential  Committee  shall  determine. 
The  Prudential  Committee  shall  appoint  an  As¬ 
sistant  Treasurer  in  case  of  the  disability  of  the 
Treasurer,  and  he  shall  give  bonds  in  such  sum  as 
may  be  determined  by  the  Prudential  Committee.” 


9 


CHAPTER  II. 

woman’s  boards  of  missions. 

1.  The  Charter  of  the  Woman’s  Board  of  Mis¬ 
sions,  Boston,  provides:  “Sec.  3.  The  object 
and  purpose  of  this  corporation  shall  be  to  collect, 
receive,  and  hold  money  given  by  voluntary  con¬ 
tributions,  donations,  bequests,  or  otherwise,  to 
be  exclusively  expended  in  sending  out  and  sup¬ 
porting  such  unmarried  females  as  the  Prudential 
Committee  of  the  American  Board  of  Commis¬ 
sioners  for  Foreign  Missions  shall,  under  the 
recommendation  of  the  Board  of  Directors  of  this 
corporation,  designate  and  appoint  as  assistant 
missionaries  and  teachers  for  the  Christianization 
of  women  in  foreign  lands,  and  for  the  support  of 
such  other  female  missionaries  or  native  female 
helpers  in  the  missionary  work  as  may  be  selected 
by  the  Board  of  Directors,  with  the  approbation 
of  said  Prudential  Committee.” 

2.  The  Constitution  of  the  Woman’s  Board  of 
Missions  of  the  Interior  says: 

“  Art.  2.  The  particular  business  and  object 
of  this  society  shall  be  to  engage  the  earnest, 
systematic  cooperation  of  Christian  women  in  send¬ 
ing  out  and  supporting  women  as  missionaries, 
native  teachers  and  Bible  readers  to  women  in 
foreign  lands;  to  acquire,  own,  and  hold  all  such 
real  and  personal  property  in  this  and  foreign  lands 
as  may  be  proper  and  necessary  to  establish  schools, 
orphanages,  hospitals  and  other  like  institutions 


10 


for  the  education,  support,  and  Christianizing 
of  women  and  children  in  foreign  lands;  to  receive 
legacies  and  devises  of  real  and  personal  property 
to  be  held  or  sold  for  the  above  uses;  to  establish 
and  support  suitable  homes  for  the  entertainment 
and  support  of  missionaries  of  this  corporation 
going  to  or  returning  from  the  foreign  missionary 
fields,  and  to  do  and  perform  any  and  all  other 
acts  and  things  appropriate  and  necessary  to 
inculcate,  spread  and  maintain  the  principles  of 
the  Christian  religion  among  women  and  children 
in  foreign  lands.” 

3.  The  Constitution  of  the  Woman’s  Board  of 
Missions  of  the  Pacific  says: 

“  Art.  2.  Its  object  is  to  engage  Christian 
women  in  systematic  effort  to  evangelize  the  women 
of  heathen  lands,  by  supporting  female  missionaries, 
native  teachers,  and  Bible  readers,  through  the 
agency  of  the  American  Board.” 

4.  In  accordance  with  these  provisions,  the 
Woman’s  Boards  make  appropriations  for  persons 
or  objects,  which  are  then  adopted  by  the  American 
Board  as  part  of  its  force  and  work;  and  the  dis¬ 
bursements  of  the  appropriations  of  the  Woman’s 
Boards  are  made  through  the  Treasurer  of  the 
American  Board. 


11 


CHAPTER  III. 


THE  MISSIONARIES. 

1 .  All  men  and  women  who  have  received  regular 
appointment  and  who  bear  the  commission  of  the 
American  Board  and  are  under  appointment 
by  the  Prudential  Committee  for  permanent  life 
service  are  called  missionaries.  “  Missionaries  ” 
include  ordained  and  unordained  men,  wives,  single 
women,  physicians,  and  all  who  have  received  full 
appointment. 

Especially  Appointed  Missionaries. 

2.  The  Prudential  Committee  may  appoint  mis¬ 
sionaries  for  educational  work  in  a  particular  in¬ 
stitution,  and  for  other  forms  of  special  work,  with 
the  understanding  that  they  are  not  to  be  per¬ 
manently  transferred  to  another  institution  or  to 
different  work  in  the  mission  without  the  approval 
of  the  Prudential  Committee,  and  in  the  case  of 
women  supported  by  any  one  of  the  Woman’s 
Boards,  not  without  the  approval  of  the  supporting 
Board.  Such  special  appointees  are  not  expected 
to  vote  on  mission  matters  except  as  the  Station 
and  Mission  may  accord  this  right.  Missionary 
physicians  and  trained  nurses  are  appointed  to  a 
specific  work  from  which  they  are  not  expected  to 
be  turned  aside  by  the  mission  except  with  their 
own  approval  and  with  the  approval  of  the  Pru¬ 
dential  Committee. 

3.  Appointees  of  the  Prudential  Committee  for 


12 


term  service  are  Associate  Missionaries  and  as 
such  have  no  vote  in  the  Station  or  Mission. 

Gathering  Papers. 

4.  The  gathering  of  papers  of  all  American 
missionary  workers,  men,  and  women,  whether 
for  permanent  or  for  term  service,  should  be  through 
the  Home  Department  of  the  American  Board, 
where  all  testimonials  should  be  kept  on  file  for 
permanent  reference.  Engagements  for  temporary 
service  should  be  by  vote  of  the  Prudential  Com¬ 
mittee,  on  the  presentation  of  papers  in  the  usual 
form.  The  officers  and  offices  of  the  Board  are  at 
the  service  of  the  colleges  and  schools  for  this 
purpose.  Unity  and  effectiveness  of  action  demand 
this  method  of  procedure. 

Relations  of  Missionaries  to  the  Board. 

5.  The  missionaries  are  the  Board  in  action.  The 
Board  at  home  exists  only  for  the  purpose  of  pro¬ 
moting  the  work  on  the  field  to  which  the  mis¬ 
sionaries  devote  their  lives.  The  missionaries  err 
in  speaking  of  themselves  as  “  employed  by  the 
Board.”  The  acts  of  the  missionaries  are  the  acts 
of  the  Board,  and  so  long  as  one  bears  the  Board’s 
commission  he  cannot  separate  himself  and  his 
acts  from  the  Board’s  work.  This  view  of  the 
missionary’s  life  is  the  one  taken  not  only  by  the 
Prudential  Committee  and  the  officers  of  the  Board 
but  by  those  with  whom  the  missionary  comes  into 
contact,  both  in  this  land  and  in  the  mission  fields. 
The  work  of  the  Board  in  the  large  is  judged  by  the 
work  and  character  and  bearing  and  spirit  of  the 
missionaries  who  represent  the  Board.  An  un- 


13 


worthy  act  of  a  missionary  brings  discredit  upon 
the  Board,  the  work  it  aims  to  do,  and  to  Christ 
himself,  and  so  the  entire  body  suffers;  while 
creditable  and  distinguished  service  contributes  to 
the  joy,  satisfaction  and  honor  of  all  connected 
with  the  organization,  as  well  as  of  the  Master. 
This  applies  not  only  to  the  personal  conduct  of  the 
missionaries  but  to  means  and  methods  of  work. 

6.  It  is  impossible  for  a  missionary  to  turn  aside, 
even  temporarily,  from  his  high  calling  and  com¬ 
port  himself  in  a  way  unbecoming  a  missionary  of 
the  cross  of  Christ,  and  not  bring  serious  harm 
upon  the  cause  he  represents.  In  no  sense,  then, 
can  this  work  be  regarded  as  temporary  or  inter¬ 
mittent;  the  missionary  character  and  aim  should 
dominate  every  act  and  prove  the  guiding  spirit 
of  the  entire  life  of  all  that  enter  this  sacred  service. 

Knowledge  of  the  Vernacular. 

7.  The  Board  regards  the  ability  to  write,  but 
especially  to  speak,  the  native  language  as  an  in¬ 
dispensable  qualification  for  missionary  service. 
To  aid  in  securing  this  the  several  missions  are 
required,  through  a  competent  committee,  to 
provide  for  proper  language  instruction  and  to 
examine  all  new  missionaries  at  the  close  of  the 
first  and  second  years  of  service,  and  at  such 
other  times  as  the  mission  may  deem  wise,  as  to 
their  knowledge  of  the  native  tongues,  and  report 
the  result  to  the  Foreign  Secretary  of  the  Board 
in  charge  of  the  correspondence  with  the  mission. 
No  exemption  from  such  examination  shall  be 
made  without  the  consent  of  the  Prudential  Com¬ 
mittee. 


14 


8.  It  is  expected  that  new  missionaries  will  not 
be  given  the  right  to  vote  in  a  station  or  mission 
until  they  have  passed  examinations  satisfactory 
to  the  station  and  mission,  showing  commendable 
progress  in  the  mastery  of  the  vernacular.  Ex¬ 
ceptions  to  this  rule  must  be  with  the  knowledge 
and  approval  of  the  Prudential  Committee. 

Vital  Statistics. 

9.  The  following  data  should  be  promptly  and 
accurately  reported  to  the  Foreign  Department. 

Date  of  arrival  at  one’s  mission,  when  first 
going  out  and  after  each  absence. 

Date  of  leaving  the  mission. 

Date  of  arrival  in  the  United  States. 

Date  of  birth  of  all  children,  with  full  names. 

Date  of  death  of  all  missionaries  and  all  mis¬ 
sionary  children. 

Date  of  all  marriages  of  missionaries. 


15 


CHAPTER  IV. 


THE  MISSION. 

1 .  A  mission  is  an  organized  geographical  section 
of  a  country  occupied,  and  is  composed  of  all 
the  stations  within  its  boundary  in  which  mis¬ 
sionaries  of  the  American  Board  are  located.  The 
membership  of  a  mission,  as  of  a  station,  com¬ 
prises  all  the  active  missionaries  bearing  the  com¬ 
mission  of  the  American  Board,  permanently 
located  within  its  geographical  limits. 

2.  Each  mission  is  expected  to  have  at  least  three 
permanent  officers,  a  Treasurer,  a  Secretary,  an 
Auditor  or  Auditors,  and  as  many  temporary 
officers  as  may  seem  best  for  the  orderly  and 
efficient  conduct  of  its  work. 

3.  The  mission  may  have  such  permanent  and 
temporary  committees  or  boards  as  it  may  deem 
necessary. 

4.  The  mission  shall  make  such  rules  and  by¬ 
laws  for  the  regulation  of  its  operations  as  it  may 
consider  essential,  copies  of  the  same  to  be  sent  to 
the  foreign  Department  for  file  and  reference,  and 
for  the  approval  of  the  Prudential  Committee. 

5.  The  mission  is  the  American  Board  in  opera¬ 
tion  within  its  territory,  which  as  an  organization 
must  be  held  responsible  for  the  orderly  and  effec¬ 
tive  conduct  of  the  work  of  the  Board  and  the 
mission,  under  the  limitations  put  upon  it  by  the 
Prudential  Committee,  and  with  such  resources 
as  the  committee  is  able  to  provide. 

16 


6.  Each  mission  shall  meet,  at  least,  once  a  year 
—  between  March  and  September,  if  possible. 
Each  station  shall  be  entitled  to  one  delegate  at 
every  mission  meeting,  and  an  additional  delegate 
for  every  three  members  of  the  station  or  major 
fraction  thereof.  Thus,  a  station  having  three  or 
four  members  is  entitled  to  two  delegates,  five  to 
seven  members  to  three  delegates,  etc.  Woman’s 
work  may  be  represented  by  additional  delegates, 
as  may  special  institutions,  as  the  mission  and 
stations  may  direct. 

7.  The  traveling  expenses  of  delegates  shall  be 
paid  by  the  Board  when  the  item  is  separately 
stated  in  the  annual  estimates,  the  various  Woman’s 
Boards’  items  standing  by  themselves.  Those 
members  of  a  station  who  are  not  sent  as  delegates 
may  attend  the  meetings  of  the  mission  at  their 
own  expense  and  participate  in  the  deliberations. 

Voting. 

8.  At  mission  meetings  every  delegate  present 
is  entitled  to  vote.  Each  mission  at  any  meeting 
has  authority,  should  it  so  desire,  by  unanimous 
consent,  to  extend  the  right  of  voting  on  any  one 
question,  or  on  all  questions,  to  all  the  members 
present.  This  rule  is  also  applicable  to  station 
meetings. 

9.  A  missionary  temporarily  at  a  station,  to 
which  he  has  not  been  designated  by  the  mission,  is 
not  expected  to  vote  on  the  affairs  of  that  station. 
When  a  missionary  is  outside  his  mission  he  is  not 
entitled  to  a  vote  even  by  correspondence  upon  the 
affairs  of  his  mission  or  station,  although  he  should 
feel  free  to  express  his  opinion  on  mission  questions. 


17 


10.  On  questions  as  to  the  expenditure  of  fund 
and  the  location  or  retirement  of  missionaries  a 
two-thirds  vote  shall  be  required.  In  most  other 
cases  a  majority  may  decide. 

Records. 

11.  The  mission  shall  keep  regular  minutes  of  its 
proceedings,  copies  of  which  shall  be  sent  to  the 
Foreign  Secretary  of  the  Board  immediately  after 
each  meeting,  together  with  the  estimates  for  the 
following  year  and  copies  of  all  important  docu¬ 
ments  presented  at  the  meeting.  Letters  giving 
full  explanation  should  be  written  to  the  Foreign 
Secretary  regarding  all  points  requiring  action  by 
the  Prudential  Committee.  All  documents  es¬ 
sential  to  a  clear  understanding  of  the  case  should 
also  be  forwarded,  as  soon  as  the  minutes  are  sent. 

Functions  of  the  Mission. 

12.  Each  mission  shall,  at  each  annual  meeting, 
direct  the  location  and  work  of  individual  members 
so  as  best  to  promote  the  work  as  a  whole.  No 
new  station  shall  be  established,  or  extended  tours 
of  exploration  made,  or  important  changes  in¬ 
augurated  or  work  undertaken,  except  by  vote  of 
the  Prudential  Committee,  on  recommendation  of 
two  thirds  of  the  mission. 

13.  No  missionary  work,  whether  literary,  educa¬ 
tional,  industrial,  medical,  or  evangelistic,  shall  be 
undertaken  or  carried  on  by  individual  members 
unless  approved  by  a  two-thirds  vote  of  the  mis¬ 
sion.  The  work  of  translating  and  preparing 
religious  or  educational  books  should  not  be  under¬ 
taken  by  individuals  without  the  consent  or  direc- 

18 


tion  of  the  mission.  No  missionary  should  use  a 
printing  establishment  of  the  Board  for  private 
work  or  for  any  missionary  publications  except 
under  authorization  of  the  mission. 

14.  It  is  essential  that  no  line  of  work  in  a  mission 
or  at  any  station  shall  come  to  be  regarded  as 
belonging  to  an  individual  or  station  rather  than 
to  the  mission.  All  work  carried  on  by  a  mis¬ 
sionary  of  the  Board  within  the  boundary  of  a 
mission  is  a  part  of  the  work  of  that  mission,  and 
should  be  reported  to  the  mission  and  to  the  Board, 
and  be  subject  to  the  control  of  the  mission.  Any 
exception  to  this  general  rule  must  be  with  the 
approval  of  the  mission  and  of  the  Prudential 
Committee,  and  also  must  be  made  a  matter  of 
record,  both  in  the  mission  and  in  Boston. 


19 


CHAPTER  V. 


REPORTS. 

How  to  Address  Correspondence. 

1.  Mission  treasurers  address  all  correspondence 
regarding  accounts  to  the  Treasurer  of  the  Board, 
14  Beacon  St.,  Boston.  Funds  are  paid  out  in  a  mis¬ 
sion  only  under  the  authorization  of  the  Treasurer 
of  the  Board.  Individual  requests  for  allowance 
for  children  at  home  should  be  addressed  to  the 
Treasurer.  All  orders  for  purchases  in  the  United 
States  should  be  sent  to  the  Treasurer  in  Boston, 
through  the  treasurer  of  the  mission. 

2.  Mission  secretaries  address  all  official  corre¬ 
spondence  to  the  Foreign  Secretary.  All  action 
of  the  Prudential  Committee  is  officially  reported 
to  the  mission  by  the  Foreign  Department.  As  a 
rule,  all  missionary  correspondence  with  the  Board 
and  for  the  Prudential  Committee  is  held  with  the 
Foreign  Department,  where  all  such  correspondence 
is  filed. 

3.  Missionaries  at  home  on  furlough  make  all 
arrangements  for  presenting  the  work  to  the 
churches  and  outside  engagements  through  the 
Home  Secretary  and  the  District  Secretaries; 
otherwise  relations  with  the  Foreign  Department 
remain  as  before. 

4.  It  is  always  expected  that  missionaries  sup¬ 
ported  by  the  different  Woman’s  Boards  will, 
while  in  the  field  and  at  home,  keep  in  close  corre- 


20 


spondence  with  their  respective  Boards.  All  are 
missionaries  of  the  American  Board,  and  action  of 
the  Prudential  Committee  is  necessary  in  all  cases 
where  authority  from  home  is  required. 

5.  Material  for  the  Missionary  Herald ,  and  for 
the  publications  of  the  American  Board  in  general, 
may  be  sent  directly  to  the  Editorial  Department 
or  inclosed  in  letters  to  other  departments. 

Official  Reports. 

6.  It  is  of  supreme  importance  that  annually 
there  be  prepared,  by  some  one  appointed  by  the 
station  for  the  purpose,  one  general  report  of  the 
work  of  each  station,  covering  every  department  of 
work  and  each  institution.  This  report  should  be 
accompanied  by  fuller  departmental  and  institu¬ 
tional  reports,  each  prepared  by  the  missionary  in 
charge.  These  reports  should  be  presented  to  the 
mission  and  sent  to  the  Foreign  Department  of 
the  Board.  These  reports  should  reach  Boston 
not  later  than  June  15. 

7.  In  case  the  mission  prints  a  full  report  of  its 
work,  including  all  departments  and  every  insti¬ 
tution,  this  will  meet  the  requirements  at  the  home 
office.  At  least  twenty-five  copies  of  such  printed 
reports  should  be  sent  to  the  Foreign  Department 
as  soon  as  issued;  advance  copies  are  appreciated. 
At  least  two  copies  of  all  that  is  printed  in  English 
in  the  mission  should  be  sent  to  the  Foreign 
Secretary. 


Individual  Reports. 

8.  In  addition  to  the  annual  reports,  each  mis¬ 
sionary  should  write  freely  to  the  secretaries  in 


charge  of  the  Foreign  Department  regarding  his 
own  personal  work  as  w'ell  as  upon  more  general 
questions.  It  is  only  by  frequent  correspondence 
that  the  Board  can  keep  in  such  relations  to  the 
missionaries  and  the  mission  that  the  largest 
service  can  be  rendered.  The  conditions,  suc¬ 
cesses,  and  needs  of  the  work  should  be  kept  con¬ 
stantly  before  the  Prudential  Committee  through 
the  Foreign  Department,  and  this  can  be  accom¬ 
plished  only  by  free,  frank,  and  full  correspondence. 

9.  All  letters  addressed  to  the  Secretary  of  the 
Foreign  Department,  containing  matters  of  inter¬ 
est  to  the  Editorial  Secretary,  unless  personal  in 
character,  are  passed  at  once  to  him. 

Editorial  Correspondence. 

10.  Each  missionary  should  look  upon  himself 
as  a  reporter  whose  duty  it  is  to  send  to  the  Edi¬ 
torial  Secretary  all  items  of  significant  news 
that  come  to  his  attention.  Only  in  this  way  can 
the  interest  of  the  large  constituency  be  kept  keen. 
The  mission  should  see  that  important  events, 
political  and  social  as  well  as  distinctively  mis¬ 
sionary  or  religious,  are  duly  reported. 

Photographs. 

11.  It  is  also  expected  that  all  missionaries  will 
endeavor  to  provide  the  Board  with  good  photo¬ 
graphs  illustrative  of  their  field,  its  people,  their 
life,  and,  in  particular,  of  the  work  and  the  reports 
rendered.  Small  pictures  are  preferred,  usually 
not  over  by  5!  inches,  or  postal-card  size. 
Larger  pictures  are  less  convenient  to  transmit  and 
to  file,  and  small  pictures,  if  good  prints  from  sharp 


22 


negatives,  can  be  enlarged  in  the  cuts  if  desired. 
Satisfactory  cuts  can  be  made  only  from  clear 
prints  with  glossy  finish.  Never  fold  pictures  in 
mailing;  ship  them  flat,  well  protected,  or  loosely 
rolled  in  tubes.  Pictures  should  always  be  ac¬ 
companied  by  full  descriptions.  Within  reason¬ 
able  limits  the  Board  stands  ready  to  pay  the  cost 
of  good  illustrative  pictures. 


23 


CHAPTER  VI. 


ESTIMATES  AND  APPROPRIATIONS. 

Mission  Estimates. 

1.  At  each  annual  meeting  the  mission  shall 
carefully  prepare  and  forward  to  the  Prudential 
Committee  through  the  Foreign  Department  plans 
and  estimates  for  the  work  of  the  ensuing  calendar 
year,  and  all  converted  into  American  currency. 
The  regular  mission  estimates  should  include  every¬ 
thing  absolutely  necessary  for  the  work  of  the  year, 
and  the  amount  should  be  distributed  according 
to  the  relative  importance  of  each  object. 

2.  These  estimates  shall  be  separated  into  three 
main  divisions : 

A.  American  Board  missionary  salary  estimate. 

B.  American  Board  general  work  estimate. 

C.  Woman’s  Board  estimate,  including  both 
salaries  and  general  work. 

3.  All  salary  estimates  should  be  sent  in  upon  the 
blank  forms  furnished  the  mission,  showing  clearly 
the  items  that  make  up  the  total  salary  asked  for. 

The  general  work  of  the  American  Board  need 
not  include  the  names  of  the  native  workers  that 
are  wholly  or  partially  supported,  but  should  in 
each  instance  and  under  the  heading  of  each  station 
include  the  amount  asked  for. 

a.  For  native  evangelistic  work. 

b.  For  educational  work. 

c.  For  medical  work. 


24 


d.  For  literary  work. 

e.  For  industrial  work. 

f.  For  buildings  and  plant. 

g.  For  miscellaneous  purposes,  not  distinctly 
native  agency  —  as  touring  of  missionaries,  post¬ 
age,  etc. 

4.  The  estimate  for  the  annual  meeting  expenses 
should  stand  by  itself  as  well  as  general  mission 
items  like  the  Mission  Theological  Seminary,  etc. 

5.  The  estimates  for  the  various  Woman’s  Boards 
should  be  made  out  more  in  detail,  as  heretofore, 
including  the  names  of  the  Bible  women,  teachers, 
etc.,  as  well  as  the  amount  in  detail  desired  for 
each  school. 

6.  Estimates  should  be  accompanied  by  all  the 
explanations  needed  to  make  clear  to  the  Pru¬ 
dential  Committee  and  the  Woman’s  Boards  the 
object  for  which  the  appropriation  is  asked. 

7.  After  these  estimates  have  received  the  ap¬ 
proval  of  the  mission  they  should  be  forwarded  to 
the  Foreign  Secretary  of  the  Board  in  Boston,  where 
they  are  copied  for  the  various  Woman’s  Boards 
and  prepared  for  presentation  to  the  Prudential 
Committee.  These  ought  all  to  be  in  hand  by 
July  of  each  year. 

8.  All  individual  or  station  requests  for  grants 
or  appropriations  must  come  to  the  Prudential 
Committee  through  the  mission,  except  upon  cir¬ 
cumstances  of  extraordinary  need  and  emergency. 
If,  however,  a  missionary  shall  feel  aggrieved  by  the 
action  of  his  mission,  he  may  appeal  to  the  Pru¬ 
dential  Committee,  a  copy  of  such  appeal  being 
given  to  the  Secretary  of  the  mission  at  the  same 
time. 


25 


Personal  Funds. 


9.  All  missionaries  are  cautioned  as  to  investing 
private  funds  in  mission  enterprises.  All  such 
funds  when  so  applied  must  be  regarded  as  belong¬ 
ing  to  the  Board  and  the  mission  and  subject  to 
the  direction  of  the  mission.  Private  ownership 
and  control  of  mission  work  and  institutions  can¬ 
not  be  recognized  and  the  investment  in  missionary 
work  of  private  funds  or  of  funds  given  by  personal 
friends  cannot  be  regarded  as  conferring  any  right 
of  personal  control. 

10.  In  addition,  it  is  not  expected  that  private 
funds  and  funds  privately  collected,  even  though 
given  to  the  mission  and  for  the  support  of  the  work, 
will  be  used  except  with  the  approval  and  under 
the  direction  of  the  mission. 

Appropriations. 

11.  The  Prudential  Committee  will  make  its  ap¬ 
propriations  annually,  after  due  consideration  of 
the  estimates  from  the  missions  and  its  own  esti¬ 
mate  of  the  probable  receipts  of  the  Board,  and 
will  communicate  its  action  to  each  mission  before 
December  1,  if  practicable.  In  making  its  ap¬ 
propriations  the  Prudential  Committee  will  care¬ 
fully  study  the  relative  claims  of  the  different  mis¬ 
sions  in  view  of  their  peculiar  necessities  and 
development. 

Form  of  Appropriations. 

12.  The  appropriations  will  be  made  under  three 

general  heads,  namely,  Salaries ,  General  Work, 
and  Woman's  Work.  ^  • 

13.  The  salary  appropriations  will  be  made  upon 

26 


the  blank  form  upon  which  the  salary  estimates 
are  presented,  and  the  payments  on  the  same  are 
to  be  made  accordingly.  No  part  of  the  salary 
appropriation  can  be  used  for  any  other  purpose 
except  by  a  special  vote  of  the  Prudential  Com¬ 
mittee.  Whenever  a  missionary  retires  from  the 
field  before  the  expiration  of  the  period  for  which 
salary  has  been  appropriated,  all  of  the  unpaid 
salary  shall  lapse  to  the  Board  except  the  House 
Fund,  which  is  retained  in  the  mission.  (The 
salary  follows  the  missionary;  the  House  Fund 
remains  with  the  house.) 

14.  The  appropriation  for  General  Work  of  the 
American  Board  will  be  made,  for  the  most  part, 
in  lump  sum,  with  the  appropriation  for  the  mission 
annual  meeting  expenses  in  a  separate  item. 

15.  The  responsibility  for  the  distribution  or 
redistribution  of  the  American  Board  General  Work 
appropriation,  with  the  exception  of  such  items  as 
may  be  separately  reported,  rests  with  the  mission, 
which  responsibility  may  be  exercised  throughout 
the  year.  The  Woman’s  Board  appropriation 
will  be  made  more  in  detail. 

16.  The  mission  is  enjoined  not  to  plan  for  or 
make  expenditures  during  the  year  in  excess  of  the 
total  General  Work  appropriation,  supplemented  by 
known  sources  of  income,  except  as  such  excess  is 
authorized  in  advance  by  the  Prudential  Committee 
in  the  form  of  supplemental  or  special  appro¬ 
priations. 


Salaries. 

1 7.  In  preparing  the  estimates  for  salaries  of 
members  of  the  mission  the  amount  shall  be  based 


27 


upon  the  cost  of  an  economical  and  comfortable 
support,  at  their  station,  for  a  missionary  and  wife, 
adding  thereto  for  each  child  under  seven  years  of 
age  five  per  cent  upon  the  basal  salary  allowance 
for  the  parents;  for  each  child  over  seven  and 
under  fourteen,  ten  per  cent;  for  each  child  over 
fourteen  and  under  twenty,  fifteen  per  cent,  so 
long  as  the  children  are  dependent  upon  them  for 
support  and  are  under  twenty  years  of  age  —  the 
limit  fixed  by  the  Board;  provided,  however,  that 
when  a  child  with  the  approval  of  the  Prudential 
Committee  is  sent  to  the  United  States  for  educa¬ 
tion,  and  has  reached  the  age  of  twelve  years,  the 
parent  or  guardian  may  receive,  on  request,  a 
grant  not  to  exceed  $250  per  annum  for  each  child, 
in  which  case  the  provision  in  the  annual  salary 
of  the  parents  for  such  child  shall  cease.  Special 
arrangements  are  made  for  children  sent  away  from 
home  for  education  but  not  to  the  United  States.* 

18.  To  the  basal  salary  as  fixed  by  the  mission 
there  should  be  added  in  the  estimate  submitted 
other  fixed  charges,  such  as  children’s  allowances, 
as  indicated  above,  allowance  for  teachers,  health, 
House  Fund,  etc.,  carrying  out  the  total  in  the 
column  at  the  right.  These  various  items  are  to 
be  used  only  for  the  purposes  for  which  the  ap¬ 
propriation  is  made  and  as  indicated.  As  the 
term  “  salary  ”  has  not  the  same  usage  in  all  the 

*  When  missionary  children  are  to  be  sent  from  the  Marathi,  Ceylon 
and  Madura  missions  to  the  school  at  Kodaikanal,  to  which  the  Prudential 
Committee  make  an  annual  appropriation,  the  following  amounts,  in  addi¬ 
tion  to  the  regular  children's  allowance  in  the  mission,  should  be  included 
in  the  annual  salary  estimates  for  the  year  under  consideration: 

For  the  Marathi  Mission,  for  each  child  sent,  $50;  for  Ceylon  Missions, 
I40;  and  for  the  Madura  Mission,  J25;  these  appropriations  to  cover 
traveling  and  other  expenses. 


28 


missions,  it  is  hereby  defined  as  intended  to  cover 
all  necessary  living  expenses,  viz.,  food,  cloth¬ 
ing,  House  Fund,  servants,  and  regular  expenditures 
for  health,  recreation,  books  and  periodicals,  and 
necessary  personal  incidentals.  Salaries  in  every 
case  shall  begin  on  the  arrival  of  the  missionaries 
at  their  station  and  when  traveling  expenses  cease, 
and  end  when  they  leave  it,  and  when  traveling 
expenses  begin. 

The  House  Fund. 

19.  Each  year  the  missions  shall  make  careful 
estimates  of  the  amount  of  money  necessary  for 
the  House  Fund,  which  shall  include  the  rent  of 
all  houses,  or  missionary  residences,  hired  from 
outside  for  occupancy;  the  ordinary  repairs  of  all 
missionary  residences  and  other  buildings  provided 
by  the  Board  for  missionary  residence;  taxes 
on  the  same,  insurance,  care  and  maintenance. 
The  sums  necessary  shall  be  stated  in  separate 
items : 

a.  For  missionaries  of  the  A.  B.  C.  F.  M.  whose 
salaries  are  not  included  in  items  2,  3,  and  4 
below. 

b.  For  missionaries  whose  salaries  are  provided 
by  the  W.  B.  M. 

c.  For  missionaries  whose  salaries  are  provided 
by  the  W.  B.  M.  I. 

d.  For  missionaries  whose  salaries  are  provided 
by  the  W.  B.  M.  P. 

20.  This  estimate  shall  be  put  in  a  separate  item 
in  the  salary  estimate  of  each  mission  and  as  a 
distinct  part  of  the  total  salary  estimate. 

21.  When  a  missionary  of  one  of  the  Woman’s 


29 


Boards  occupies  a  house  or  building  with  a  mis¬ 
sionary  of  the  American  Board,  the  mission  shall 
estimate  the  amount  of  the  House  Fund  belonging 
to  each,  and  shall  put  the  proper  proportion  in  the 
estimates  for  each  Board.  When  a  house  provided 
by  one  Board  is  occupied  by  a  missionary  of 
another  Board,  the  house  item  shall  be  included  in 
the  estimates  for  the  Board  supporting  the  mis¬ 
sionary  occupying  said  house.  The  care  of  an 
unoccupied  mission  house  shall  be  assessed  upon 
the  Board  which  provided  the  house. 

22.  When  a  missionary  resides  in  a  school  build¬ 
ing  or  hospital,  a  proportionate  part  of  the  House 
Fund  should  be  used  for  the  up-keep  of  the  resi¬ 
dential  section  thus  occupied. 

23.  This  House  Fund  shall  be  held  in  the  mission 
at  the  credit  of  the  Board  and  for  the  purpose  for 
which  it  was  given,  subject  to  such  rules  as  the 
mission  may  make  for  its  expenditure.  Should 
the  fund  accumulate  beyond  the  needs  of  any  year, 
the  balance  shall  be  held  at  the  disposal  of  the 
Prudential  Committee.  It  is  expected  that  the 
missions  will  make  the  House  Fund  estimate  no 
larger  than  is  actually  necessary  for  the  expenses 
of  each  year,  and  it  cannot  be  used  for  purposes 
other  than  the  objects  for  which  it  was  given  except 
by  approval  of  the  Prudential  Committee. 

Appropriation  Limits. 

24.  All  appropriations  are  made  with  limitations, 
viz.: 

I.  They  are  only  for  the  calendar  year;  but 
grants  for  buildings  and  for  purchase  of  real  estate 
may  be  charged  in  full  as  soon  as  the  work  has  been 


30 


commenced,  though  not  all  expended  during  the 
year. 

II.  Appropriations  are  not  transferable  from  the 
Salary  account  to  the  General  Work  account  or 
vice  versa,  nor  can  funds  given  for  real  estate  and 
buildings  be  used  for  general  work  except  by  vote 
of  the  Prudential  Committee. 

III.  The  Woman’s  Boards  appropriations  cannot 
be  diverted  from  the  objects  to  which  they  were 
appropriated. 

IV.  It  is  always  understood  that  while  the  ap¬ 
propriation  is  in  no  case  to  be  exceeded,  there 
should  be  a  careful  endeavor,  by  wise  economy, 
especially  in  the  erection  of  buildings,  to  accom¬ 
plish  the  object  for  less  than  the  amount  appro¬ 
priated. 

25.  All  appropriations  for  the  year’s  work,  except 
the  House  Fund  and  appropriations  for  land  and 
buildings  unused  at  its  close,  December  31,  shall 
lapse  to  the  treasury  of  the  Board,  and  cannot  be 
expended  unless  reappropriated  by  the  Prudential 
Committee.  All  balances  of  grants  for  buildings 
charged  to  the  Board,  but  not  required,  must  be 
credited  back  to  the  Board. 

Special  Appeals  and  Gifts. 

26.  When  a  special  gift  is  made  to  a  missionary 
or  for  a  specific  piece  of  work  it  does  not  necessarily 
reduce  the  amount  which  the  regular  treasury  of 
the  Board  would  receive  had  the  special  not  been 
given.  The  great  proportion  of  specials  are  un¬ 
questionably  extra  money.  Munificent  gifts  as 
well  as  a  multitude  of  less  conspicuous  donations 
have  repeatedly  come  in  as  specials  which,  in  all 


31 


probability,  would  never  have  been  given  to  the 
regular  treasury.  These  gifts  have  added  materially 
to  the  missionary  plant  and  h^ve  supported  differ¬ 
ent  phases  and  departments  of  the  work,  all  valu¬ 
able  and  important  and  all  a  real  part  of  the  work 
as  a  whole.  Donors  beginning  with  specials,  be¬ 
cause  of  personal  interest  in  a  missionary  or  in 
response  to  an  appeal  for  a  specific  work  have 
frequently  become  liberal  and  loyal  contributors  to 
the  general  work  of  the  Board.  The  ideal  in  specials 
will  have  been  attained  when  no  gifts  are  diverted 
from  the  regular  funds  of  the  Board  for  special 
objects  and  when  all  specials  shall  be  new  money 
which  would  not  otherwise  have  gone  into  the  work. 

27.  In  considering  the  subject  of  specials  it  must 
be  borne  in  mind  that  the  Prudential  Committee, 
the  Officers  of  the  Board  and  the  missionaries  are 
bound  to  seek  to  raise  annually  a  sum  sufficient  to 
meet  the  appropriations  to  the  twenty  missions  of 
the  Board.  If  the  regular  receipts  or  the  resources 
for  enlarging  this  income  are  materially  reduced  by 
special  appeals  or  otherwise,  the  Board  will  be 
compelled  to  reduce  its  appropriations  to  the 
missions.  It  is  the  constant  desire  and  hope  of  the 
Officers  of  the  Board  that  its  income  will  be  in¬ 
creased,  that  an  annual  increase  in  appropriations 
may  be  possible.  This  statement  cannot  fail  to 
make  clear  the  reason  why  the  Board  is  compelled 
to  guard  its  regular  and  possible  sources  of  income 
from  being  encroached  upon  by  appeals  for  objects 
not  included  in  its  regular  appropriations. 

28.  In  securing  its  regular  annual  income  from 
churches  and  individuals  the  Board  is,  in  a  large 
measure,  dependent  upon  the  aid  and  cooperation 


32 


of  the  missionary  body  who,  by  letters,  printed 
statements,  and  by  public  address  are  able  in  a 
peculiar  way  to  arouse,  deepen  and  maintain  an  in¬ 
terest  in  the  work  and  to  keep  open  the  channels  of 
permanent  income.  If  these  invaluable  resources 
are  turned  into  appeals  for  special  objects  there 
will  follow  necessarily  only  disaster  to  the  work  as  a 
whole. 

29.  In  the  common  interest  of  the  work  as  a 
whole  there  should  be  a  clear  understanding  as  to 
the  place  of  special  appeals  on  the  part  of  mission¬ 
aries  and  the  use  of  the  funds  thus  obtained  in  the 
work  on  the  field.  Therefore,  for  maintaining  the 
unity  of  the  work  and  obtaining  proper  support, 
while,  at  the  same  time,  recognizing  that  there  is 
a  place  for  the  use  of  specials,  the  following  prin¬ 
ciples  are  stated : 

Principles  Governing  Specials. 

30.  No  missionary  should  appeal  for  any  special 
gift  to  a  church  or  any  organization  in  a  church, 
such  as  the  Sunday  School,  Christian  Endeavor, 
Men’s  Club,  etc.  The  churches  and  their  sub¬ 
sidiary  societies  are  the  exclusive  field  of  the  Board 
for  securing  general  funds.  Not  only  is  this  course 
necessary  for  the  interests  of  the  Board,  but  pastors 
and  church  treasurers  together  with  the  Apportion¬ 
ment  Commission  of  the  National  Council  are 
insisting  upon  it  in  order  to  protect  the  apportion¬ 
ment  of  the  churches.  Under  the  Apportionment 
Plan  of  Benevolence  devised  by  the  Council  “  Con¬ 
tributions  for  special  objects  which  are  outside  the 
regular  current  work  of  the  societies  ”  are  not 
counted  upon  the  church  apportionment.  Such 


33 


appeals  as  may  properly  be  made  for  specials 
should  be  directed  to  individuals  and  organizations 
not  directly  connected  with  a  church. 

31.  The  missionary  on  furlough,  in  making  ad¬ 
dresses,  should  keep  in  mind  that  primarily  he  is 
to  represent  the  Board  and  his  country  rather  than 
his  station  or  institution.  While  he  will  naturally 
emphasize  his  own  section  of  the  work,  it  should 
always  be  done  against  the  background  of  the 
Kingdom  and  with  the  general  interests  of  the 
Board  in  mind.  Such  a  course  will  not  only  best 
help  the  Board  and  the  work,  but  it  will  add  greatly 
to  the  interest  of  the  address. 

32.  No  missionary  should  appeal  for  any  specific 
work  of  any  kind  or  nature  that  has  not  already 
received  the  approval  of  his  colleagues  in  the  station 
of  which  he  is  a  member  and,  if  the  work  is  of  con¬ 
siderable  importance  or  involves  a  question  of 
policy  or  commits  the  mission  in  any  new  line  of 
work,  such  appeal  should  have  the  approval  and 
endorsement  of  the  mission  and  of  the  Prudential 
Committee. 

33.  Whenever  special  gifts  are  received  by  an 
individual  for  the  work  or  for  any  purpose  that  is 
not  purely  personal,  these  gifts  should  not  be  ex¬ 
pended  except  under  the  general  approval  of  the 
station  of  which  the  missionary  is  a  member,  and 
if  the  gift  is  of  considerable  importance,  say  if  it 
exceeds  $100  gold,  or  involves  a  question  of  policy, 
its  expenditure  should  have  the  approval  of  the 
mission. 

34.  These  statements  make  it  clear  that  as  a 
fundamental  principle,  special  gifts  whether  re¬ 
ceived  by  individuals  or  by  the  mission,  become  at 


34 


once  a  part  of  the  mission  assets  and  should  be  so 
recognized  both  by  the  Board  and  by  the  mission. 
In  other  words,  the  fact  that  a  gift  for  any  special 
line  of  work  comes  to  an  individual,  does  not  give 
the  individual  final  authority  over  the  use  of  the 
gift.  It  is,  of  course,  understood  that  if  the  gift 
thus  received  cannot  be  used  in  accordance  with 
the  expressed  wish  of  the  donor,  it  shall  be  held 
until  correspondence  has  been  had  with  the  donor 
to  ascertain  if  the  conditions  cannot  be  changed. 
If,  however,  the  donor  does  not  consent  to  a 
change,  no  alternative  remains  but  to  return  the 
gift. 

35.  In  order  to  avoid  the  perpetual  burden  of 
raising  a  fixed  sum  annually  in  specials  for  the 
support  of  work,  it  is  urged  that,  as  far  as  possible, 
special  gifts  be  used  for  permanent  investments 
such  as  securing  new  and  necessary  sites,  buildings, 
equipment,  etc.,  letting  the  regular  annual  appro¬ 
priations  of  the  Board  meet,  as  far  as  they  will  go, 
the  recurring  annual  expenses  like  salaries  of  native 
workers  and  the  regular  support  of  institutions. 
This  will  relieve  missionaries,  who  secure  specials, 
from  being  placed  under  the  burden  of  an  obligation 
to  raise  a  fixed  amount  each  year,  to  prevent  a 
personal  debt  at  the  end  of  the  year. 

36.  The  Prudential  Committee  looks  with  dis¬ 
approval  upon  the  building  up  of  a  work  in  any  mis¬ 
sion  field  which  is  dependent,  in  any  large  measure, 
upon  the  annual  solicitation  of  specials  upon  the 
part  of  the  missionary  in  charge.  The  Committee 
cannot  assume  any  responsibility  for  the  conduct 
of  such  work  or  for  any  debt  which  may  thus  be 
incurred  by  the  missionary.  It  would,  therefore, 


35 


urge  and  insist  that  such  conditions  shall  be  avoided 
to  the  last  possible  degree.  The  Committee  would 
also  deprecate  any  custom  in  the  mission  which 
would  put  upon  a  new  missionary  taking  charge  of 
an  established  work  an  obligation  expressed  or 
implied  to  raise  by  private  solicitation  added  funds 
for  the  support  of  the  work  of  which  he  is  thus  put 
in  charge.  Any  missionary  is  abundantly  justified 
in  declining  to  accept  such  a  responsibility  even 
when  asked  to  do  so  by  the  mission.  It  is  expected, 
however,  that  all  missionaries  will  endeavor  to 
interest  in  the  work  individuals  who  are  not  con¬ 
tributors  to  the  regular  treasury  of  the  Board,  and 
to  secure  their  contributions  either  for  the  regular 
treasury  of  the  Board  or  for  some  approved  special 
object. 

37.  All  specials  received  by  individual  mission¬ 
aries  shall  be  reported  to  the  mission,  with  state¬ 
ment  both  of  the  amount  received  and  of  the  manner 
in  which  the  money  is  expended.  The  account  for 
specials  shall  be  audited  in  each  station  and  in  the 
mission,  the  same  as  all  other  accounts. 

38.  Each  mission  shall  report  to  the  Board  yearly 
the  amount  of  special  donations  received  by  each 
member,  and  the  purposes  for  which  they  have 
been  used.  In  case  such  expenditures  are  not  ap¬ 
proved  by  the  mission,  or  the  money  cannot  be 
used  wholly  or  in  part,  the  unexpended  sum  must 
be  returned  to  the  Treasurer  at  Boston,  to  be  by 
him  repaid  to  the  donors,  unless,  by  correspondence 
with  them,  permission  is  given  for  such  other  use 
of  the  money  as  may  be  approved. 

39.  Personal  gifts  to  missionaries,  sent  through 
the  Treasurer,  from  friends  to  promote  the  comfort 

36 


and  usefulness  of  the  missionary  himself  are  not 
classified  as  special  donations  for  the  work. 

40.  Donations  for  special  objects  sent  to  the 
Board  will,  if  approved,  be  formally  appropriated 
by  the  Prudential  Committee  and  acknowledged 
with  other  receipts. 


37 


CHAPTER  VII. 


MISSION  AND  STATION  TREASURERS. 

1.  Each  mission  shall  annually  appoint  a  treas¬ 
urer  and  auditors,  subject  to  the  approval  of  the 
Prudential  Committee;  also  station  treasurers, 
who  must  be  approved  by  the  mission  treasurer. 

2.  Provision  shall  be  made  in  each  mission  for 
the  proper  auditing  of  all  station  accounts  and, 
when  there  is  no  station  financial  organization,  for 
such  auditing  of  individual  missionary  accounts. 

3.  Mission  treasurers  shall  open  an  account  to 
be  called  the  “  House  Fund,”  to  which  shall  be 
credited  all  amounts  received  for  the  same  and 
charged  with  the  expenditures  mentioned  in  Sec¬ 
tion  on  The  House  Fund  in  Chapter  VI. 

4.  Mission  treasurers  are  directly  responsible 
to  the  Prudential  Committee,  and  are  required  to 
furnish  promptly  the  Treasurer  of  the  Board  with 
semi-annual  accounts  in  the  form  prescribed  by 
him,  duly  audited,  showing  the  moneys  received 
by  them  from  all  sources  and  the  disbursements  of 
the  same,  together  with  a  balance  sheet  showing  the 
condition  of  the  mission  treasury,  June  30  and 
December  31  of  each  year.  An  explanation  of  any 
unusual  debit  amount  in  the  balance  sheet  should 
accompany  the  statement.  In  making  payments, 
mission  treasurers  will  be  governed  by  the  appro¬ 
priations,  and  they  will  be  held  personally  respon¬ 
sible  for  all  money  paid  in  excess  of  the  appropria¬ 
tions  made  by  the  Prudential  Committee,  or  for 

38 


objects  for  which  no  appropriation  has  been  made; 
and  also  for  all  money  paid  to  missionaries  in 
excess  of  their  salaries  and  personal  allowances. 

5.  Mission  treasurers  will  be  held  responsible  if 
they  allow  station  treasurers  to  violate  the  rules 
relating  to  payments,  provided,  however,  that  in 
cases  of  sudden  emergency  arising  from  sickness, 
or  like  urgency,  the  mission  treasurer  may  afford 
temporary  relief  if  approved  by  the  mission  or  the 
committee  ad  interim;  or,  when  this  is  impractic¬ 
able,  by  the  station.  In  every  such  case  the  mis¬ 
sion  treasurer  must  immediately  report  the  same 
to  the  Treasurer  of  the  Board,  at  Boston,  giving 
the  authority  for  the  payment  and  the  reasons 
therefor. 

6.  Drafts  on  Boston  should  be  made  in  dollars 
(or  in  pounds  sterling),  not  in  piastres,  rupees,  or 
other  foreign  currency.  They  should  always  be 
numbered  —  a  record  book  being  kept  —  and  ad¬ 
vice  of  the  amount,  number,  and  payee’s  name 
promptly  reported.  The  commercial  rate  of  the 
pound  sterling  varies.  As  the  Board  pays  a  com¬ 
mission  of  one  per  cent  on  each  pound  sent  through 
London,  the  equivalent  with  the  mission  treasurer 
will  be  $4.92  United  States  gold. 

7.  Semi-annual  accounts  should  be  prepared  and 
forwarded  to  the  Treasurer  at  Boston  as  soon  after 
June  30  and  December  31  as  possible.  The 
December  31  account  should  give  details  of  all 
lapsed  appropriations  for  salaries,  general  work, 
etc.  Nothing  that  can  be  avoided  should  be 
allowed  to  delay  these  accounts.  Station  treas¬ 
urers  should  furnish  their  returns  to  the  mission 
treasurers  promptly.  Each  account  must  bear  the 


39 


certificate  of  the  auditors’  examination  and  ap¬ 
proval.  It  is  imperative  that  the  mission  accounts 
of  June  30  should  be  forwarded  without  delay. 

8.  Auditors  are  required  to  see  that  the  accounts 
are  properly  vouched  and  correctly  cast,  and  that 
each  item  of  expenditure  has  been  authorized,  and 
to  report  accordingly  in  their  certificate,  which 
should  always  be  written  upon  the  accounts 
rendered,  and  should  state  the  amount  of  the 
balance  of  the  account  as  found  by  them,  in  United 
States  gold  and  its  equivalent  in  the  currency  of  the 
country,  stating  the  rate  of  exchange. 

9.  The  Board’s  bills  of  exchange,  sent  as  remit¬ 
tances,  are  not  to  be  sold  until  the  proceeds  are 
needed  for  use,  even  though  the  rate  of  exchange 
may  seem  to  make  it  desirable;  and  no  large  bal¬ 
ance  of  cash  should  be  kept  in  hand  or  on  deposit. 
Deposits  should  only  be  made  after  the  most 
careful  inquiries  and  assurance  of  security;  and 
then  either  in  the  name  of  the  mission  or  of  the 
treasurer  of  the  mission,  not  in  the  name  of  any 
individual.  For  obvious  reasons  deposits  should 
not  be  made  with  native  bankers.  Individual 
members  of  the  mission  should,  under  no  circum¬ 
stances,  hold  mission  funds  in  any  considerable 
amount  or  make  any  deposits  of  the  same  in  local 
banks.  Only  authorized  treasurers  can  hold 
funds  for  mission  work.  No  funds  of  the  Board 
shall  be  loaned  under  any  circumstances  —  for 
the  gain  of  interest,  or  otherwise. 

10.  It  devolves  upon  the  mission  treasurer  to  pre¬ 
serve  all  deeds  of  mission  property  and  other  legal 
papers  belonging  to  the  mission,  or  certified  copies 
of  the  same,  to  keep  clear  and  correct  accounts  of  all 


40 


receipts  and  payments,  and  to  have  vouchers  for  all 
disbursements.  His  books  must  be  open  to  the 
inspection  of  any  member  of  the  mission  at  any 
proper  time. 

ii.  Mission  treasurers  are  responsible  to  the 
Prudential  Committee  for  the  correct  interpreta¬ 
tion  of  the  terms  of  the  appropriations.  They  are 
also  agents  for  the  Board  to  enforce  any  rules  con¬ 
cerning  the  income  derived  from  such  sources  as 
tuition  fees,  medical  fees,  earnings  of  the  press, 
premium  on  exchange,  and  remuneration  for  serv¬ 
ices  of  missionaries  temporarily  employed  in 
outside  work.  Such  funds  must  be  paid  to  them, 
and  be  by  them  credited  to  the  Board.  Station 
treasurers  are  also  accountable  to  the  committee 
through  the  mission  treasurers.  They  are  finan¬ 
cial  agents  of  the  missions  for  their  several  stations, 
with  powers  and  responsibilities  in  their  locality 
similar  to  those  of  the  mission  treasurers.  They 
must  submit  properly  audited  accounts  to  the 
mission  treasurer  as  he  does  to  the  Board’s  treas¬ 
urer,  such  accounts  to  be  open  to  the  inspection 
of  the  members  of  the  station.  The  mission  treas¬ 
urer  shall  make  reasonable  rules  to  secure  from  the 
station  treasurer  proper  accounts,  such  rules  to  be 
approved  by  his  mission.  Station  treasurers  should 
only  keep  small  balances  of  funds  on  hand  for 
current  needs.  All  deposits  should  be  held  by  the 
mission  treasurer,  and  if  of  large  amount  and  not 
temporary  should  be  transferred  to  the  Treasurer 
at  Boston.  Mission  treasurers  should  make  pay¬ 
ments  upon  appropriations  made  by  the  Prudential 
Committee  only  when  authorized  so  to  do  by  the 
Treasurer  of  the  Board. 


4i 


12.  All  remittances  should  be  acknowledged  by 
the  first  mail. 

13.  All  profits  arising  from  the  sale  of  the 
Board’s  bills,  or  from  the  sale  or  use  of  property  of 
any  kind,  must  be  accounted  for  to  the  mission 
treasurer,  to  be  by  him  credited  to  the  Board  in 
account  with  the  Treasurer  at  Boston. 

14.  No  treasurer  has  authority  to  make  ad¬ 
vances  on  appropriations  for  the  current  expendi¬ 
tures  of  the  mission,  excepting  when  prepayment 
is  unavoidable  as  in  the  renting  of  houses  and  like 
cases.  For  other  advances  the  authorization  of  the 
Prudential  Committee  must  be  obtained.  Salaries 
and  personal  allowances  of  missionaries  must  not 
be  paid  in  advance,  but  at  the  end  of  the  time  for 
which  payment  is  due.  In  cases  of  large  unforeseen 
expenses  of  missionaries,  from  illness  or  otherwise, 
applications  should  be  made,  if  necessary,  to  the 
Prudential  Committee  and  an  appropriation  ob¬ 
tained  before  any  charge  is  made  to  the  Board. 
The  mission  or  station  may,  however,  afford 
temporary  relief. 

15.  Mission  and  station  treasurers  are  directed 
to  give  advice  to  returning  missionaries  as  to  the 
most  economical  routes,  lines  of  steamers,  etc., 
securing  passage  by  such  in  advance  by  writing 
to  Liverpool  or  elsewhere  for  the  purpose.  They 
are  expected  to  do  whatever  they  can  to  protect 
the  Board  from  unnecessary  expenditures,  and  to 
provide  for  the  health  and  comfort  of  the  mission¬ 
aries  on  their  journeys. 


42 


CHAPTER  VIII. 


PROPERTY  OF  THE  BOARD. 

1.  No  property  is  to  be  purchased,  or  any  build¬ 
ing  erected  or  rented,  for  the  Board,  and  none  of 
its  property  is  to  be  mortgaged  or  assigned  for  any 
debt,  without  authorization  of  the  Prudential 
Committee.  All  property  given  to  the  Board  or 
purchased  for  its  use  must  be  secured  by  title 
deeds,  duly  recorded  in  the  manner  required  by 
the  laws  of  the  government  where  it  is  located. 
The  care  of  all  such  property  devolves  upon  the 
mission  treasurers,  and  a  full  record  should  be  kept 
by  each  station  treasurer  and  the  mission  treas¬ 
urer,  giving  the  number  of  lots  and  quantity  of 
land  (in  acres  or  square  feet),  the  latter  estimated  if 
not  definitely  known;  the  number  of  buildings 
and  use  made  of  each;  the  cost  of  land  and  build¬ 
ings  (if  known)  and  estimated  value;  how  the 
property  is  held,  by  deed,  lease  or  otherwise;  if 
by  lease,  the  date,  term,  and  annual  rental;  if 
by  deed,  the  date  of  purchase  and  in  whose  name 
the  property  is  held;  a  plot  of  the  ground  with 
location  of  buildings  is  always  valuable.  It  is 
required  that  from  these  records  an  inventory  shall 
be  made  by  the  mission  treasurers  and  sent  to  the 
Treasurer  of  the  Board,  accompanying  the  accounts 
of  December  31,  in  so  far  as  any  additions  or 
changes  have  been  made  during  the  year. 

2.  The  property  of  the  Board  should  always 


43 


be  held  in  its  corporate  name  when  the  laws  of  the 
country  allow  such  tenure,  and  if  there  are  no 
serious  disadvantages  in  so  holding  it.  If  such 
property  stands  in  the  name  of  individual  mis¬ 
sionaries,  or  others,  such  individuals  should  at 
once  file  with  the  mission  treasurer  a  deed  of  trust 
showing  that  the  real  owner  is  the  American  Board. 
The  mission  treasurer  should  see,  on  the  removal 
of  the  individual  from  the  locality  or  mission,  that 
the  title  is  promptly  and  legally  transferred  to 
some  resident  representative  of  the  Board  before 
the  departure  of  the  title  holder. 

3.  As  to  property  in  the  various  mission  fields 
secured  by  funds  provided  by  the  Woman’s  Boards, 
the  American  Board  recognizes  itself  to  be  trustee 
in  securing  and  holding  titles.  As  trustee  it  can 
make  investment  only  for  purposes  designated  by 
the  donors  and  it  is  bound  to  protect  the  same 
from  diversion  to  objects  other  than  those  origi¬ 
nally  intended. 

4.  All  buildings  should  be  insured  where,  in 
the  judgment  of  the  mission,  this  can  be  done  at  a 
reasonable  rate  in  safe  companies,  the  particulars 
of  such  insurance  to  be  reported  to  the  Treasurer 
at  Boston.  Where  such  insurance  is  not  practicable 
the  mission  treasurers  are  instructed  to  send 
annually  to  the  Treasurer  of  the  Board  a  descrip¬ 
tion  and  valuation  (the  amount  it  would  cost  to 
replace  the  property)  of  all  buildings  and  personal 
property  of  the  mission  (books,  surgical  instru¬ 
ments,  presses,  etc.)  exposed  to  risk  of  “  loss  by 
fire,  lightning,  earthquake,  and  other  casualties,” 
to  be  protected  by  the  Board  by  an  insurance  fund 
to  be  provided  by  setting  aside  an  amount  equal  to 


44 


one  half  of  one  per  cent  per  annum  upon  the 
valuation  rendered. 

5.  Property  not  in  use  and  not  likely  to  be  needed 
for  missionary  purposes  should  be  disposed  of 
promptly,  or  as  soon  as  a  fair  price  can  be  obtained. 
Sales  are  to  be  authorized  by  the  missions  on  terms 
approved  by  the  mission  treasurers  and  confirmed, 
in  cases  of  real  estate,  by  the  Prudential  Committee. 
The  proceeds  of  such  sales  must  always  be  cred¬ 
ited  to  the  Board  at  once,  and  not  held  for  pur¬ 
chase  of  other  property.  Special  grants  will  not 
be  made  by  the  committee  because  of  such  sales, 
but  only  on  the  merits  of  each  application,  irre¬ 
spective  of  funds  thus  received. 


45 


CHAPTER  IX. 


OUTFITS  AND  REFITS. 

1.  The  outfits  allowed  are:  For  a  married  mis¬ 
sionary,  $500  on  appointment,  and  $150  at  the 
end  of  the  first  year  in  the  field;  for  a  single  man, 
$300;  for  a  single  woman,  $250.  The  outfit 
allowance  is  made  for  the  purpose  of  equipping  the 
missionary  for  his  work  in  the  mission  to  which 
he  is  to  go.  He  is  expected  to  make  his  own  pur¬ 
chases  with  the  advice  and  aid  of  the  officers  of  the 
Board  and  its  purchasing  department.  No  ac¬ 
count  is  demanded  as  to  the  expenditure  of  the 
outfit  appropriation.  It  is  recommended  that  a  good 
proportion  of  the  outfit  allowance  he  held  in  reserve 
for  purchases  after  reaching  destination .  Supplemen¬ 
tary  allowances  are  not  to  be  paid  by  the  mission 
treasurers  until  reported  by  the  Treasurer  from 
Boston.  If  they  are  found  to  be  needed,  mission¬ 
aries  will  write  to  the  Treasurer  to  place  them  to 
their  credit.  Single  women  who  desire  to  keep 
house  may  have  an  additional  housekeeping  grant 
of  $75  by  applying  to  the  Board  that  supports  them. 

2.  The  Board  will  pay  freight  and  charges  to 
destination,  including  duties  where  such  are  levied, 
when  necessary,  on  any  amount  under  six  tons, 
measurement,  not  weight  (equal  to  240  cubic  feet), 
for  a  married  missionary’s  outfit,  and  for  others 
up  to  three  tons,  measurement  (120  cubic  feet); 
also  insurance  to  the  extent  of  $1,000,  $600,  $400 
for  married  missionary,  single  man  and  single 

46 


woman,  respectively.  Beyond  these  amounts  all 
expenses  are  to  be  paid  by  the  owner  of  the  goods. 

Medical  Outfits  and  Refits. 

3.  No  fixed  rule  can  be  made  for  medical  outfits 
and  refits  since  conditions  so  widely  differ  in  dif¬ 
ferent  missions.  Each  case  is  taken  by  itself. 
Medical  missionaries  receive  the  same  missionary 
outfit  as  do  ordained  missionaries. 

Refits. 

4.  Refits  after  seven  years  of  service  may  be  for  a 
family  $225,  for  a  single  man  or  woman,  $125. 
After  a  five-years’  term  of  service  the  refit  for  a 
family  may  be  $175,  and  for  a  single  man  or  woman, 
$100.  The  Board  will  pay  for  freight  and  other 
charges  out  upon  refits  at  the  rate  of  90  cubic  feet 
for  a  $225  refit. 

5.  Missionaries  who  have  served  only  a  part  of 
the  full  term  in  the  field  are  not  entitled  to  a  full 
refit;  those  who  have  materially  exceeded  the  full 
term  may  receive  an  excess  of  refit.  The  rate  of 
increase  or  diminution  will  be  at  the  rate  of  $30 
for  each  year  in  excess  or  otherwise  up  to  three 
years. 

6.  The  refit  allowance  is  voted  by  the  Prudential 
Committee  and  put  to  his  credit  by  the  Treasurer 
when  the  missionary’s  return  to  his  mission  is 
authorized. 

7.  Outfits  being  furnished  for  use  in  mission 
fields  are  to  be  regarded  as  the  property  of  the 
Board,  and  in  case  of  withdrawal  of  missionaries 
within  five  years  from  the  time  of  arrival  on  the 
field  all  articles  of  such  outfits  as  were  not  for  per- 


47 


sonal  use  are  to  be  left  at  the  station  in  care  of  its 
treasurer,  who  shall  at  once  send  an  inventory  of 
them  to  the  Secretary  of  the  Board  in  charge,  that 
they  may  be  placed  at  the  disposal  of  the  new 
missionaries. 

8.  All  surgical  and  medical  outfits,  in  case  of  the 
retirement  of  the  missionary  physician  from  prac¬ 
tice  in  the  mission,  are  to  be  turned  over  to  the 
mission  treasurer  and  held  subject  to  direction 
from  the  Prudential  Committee  for  use  of  another 
physician  or  otherwise.  An  inventory  shall  be 
made  and  sent  to  the  Secretary  of  the  Board  for 
the  information  of  the  new  physicians. 


48 


CHAPTER  X. 


BUSINESS  RELATIONS  WITH  THE  BOARD,  THE  MIS¬ 
SION  AND  OUTSIDERS. 

Business  Dealings  with  Outsiders. 

1.  Unless  authorized  by  the  mission  in  cases  of 
emergency  no  missionary  shall  borrow  money  of 
natives  or  foreigners  in  mission  fields,  either  for 
himself  or  for  his  missionary  work;  the  Board  can 
in  no  wise  be  held  responsible  for  such  obligations. 

2.  No  missionary  shall  make  commercial  invest¬ 
ments  of  any  kind,  in  the  country  where  he  serves, 
without  the  knowledge  and  approval  of  the  Pru¬ 
dential  Committee,  nor  should  he  under  any  circum¬ 
stances  make  personal  loans  to  the  natives.  Every 
missionary  should  keep  himself  as  free  as  possible, 
consistently  with  necessities  growing  directly  out 
of  the  missionary  work,  from  business  relations 
and  complications  with  the  people  dwelling  in  the 
country  where  he  is  located. 

Outside  Work. 

3.  No  missionary  in  the  field  shall  engage  in  any 
employment  other  than  that  of  the  regular  work 
of  the  mission  without  the  approbation  of  the 
mission  and  of  the  Prudential  Committee.  In 
case  of  work  so  approved,  all  remuneration  re¬ 
ceived  therefor  shall  be  paid  to  the  mission 
treasurer  for  the  Board,  unless  by  previous  ar¬ 
rangements  with  the  Prudential  Committee  other 


49 


plans  are  devised.  This  rule  is  not  intended  to 
exclude  the  writing  of  occasional  articles  for  publi¬ 
cation  for  which  remuneration  may  be  received. 

Life  Insurance  of  Missionaries. 

4.  It  is  desirable  for  missionaries  to  carry  life 
insurance  in  so  far  as  their  incomes  allow,  and  the 
Board  stands  ready  to  aid  them  in  maintaining  their 
policies  so  long  as  it  is  understood  that  no  legal 
financial  responsibility  is  assumed.  Policies  may  be 
left  with  the  Treasurer,  who,  if  desired,  will  pay 
the  premiums  and  charge  to  the  personal  account  of 
the  missionaries,  on  receipt  of  proper  notice  of 
premiums  due.  An  order  for  such  payments 
should  be  left  with  the  Treasurer  before  sailing, 
or  returned  to  him  before  the  first  premium  is  due. 
The  Board  cannot  make  special  grants  for  this 
purpose  or  take  into  account  the  payment  of 
premiums  in  fixing  the  salaries  of  missionaries. 

Medical  Expenses  of  Missionaries. 

5.  It  is  expected  that  missionaries  in  the  field  will 
meet  their  special  medical  and  surgical  expenses 
from  appropriations  made  for  that  purpose  in 
connection  with  the  salaries  given.  When  mission¬ 
aries  come  home  on  furlough  it  is  hoped  that  the 
ordinary  dental  and  medical  expenses  can  be  met 
from  the  allowance  made.  In  case  unusual  ex¬ 
penses  of  this  nature  seem  necessary,  unless  it  be 
an  emergency,  it  is  expected  that  the  missionary 
will  confer  with  the  Secretaries  before  incurring 
such  unusual  expenses.  Often  heavy  expenses  are 
made  by  the  missionaries  which  might  have  been 
prevented  had  there  been  such  a  conference. 


50 


Some  of  the  best  surgeons  of  the  country  are  ready 
to  give  their  services  to  missionaries,  and  some  of 
the  leading  hospitals  make  merely  nominal  charges. 
It  is  the  desire  and  purpose  of  the  Board  that 
missionaries  shall  have  every  needed  care  for  the 
preservation  of  health  and  for  its  restoration  when 
impaired. 

6.  Missionaries  residing  at  stations  not  within 
reach  of  the  mission  physician  and  incurring 
unusual  expenses  for  medical  service  may  ask, 
with  the  approval  of  the  mission,  to  have  such 
expenses  met  wholly  or  in  part  by  the  Board,  in  the 
appropriation  for  salaries. 

Last  Sickness  Expenses. 

7.  In  case  of  the  death  of  a  missionary  in  the  field 
accompanied  by  unusual  expenses,  the  salary 
account,  if  necessary,  may,  upon  written  request  to 
the  Treasurer  of  the  Board,  be  drawn  upon  to  meet 
these  expenses  up  to  and  including  three  months  of 
salary  following  the  decease. 

Purchases  and  Money  Orders. 

8.  The  Treasurer  of  the  Board  is  authorized  to 
make  purchases  for  its  missionaries  on  receiving 
orders  from  them  —  the  cost  and  all  charges,  in¬ 
cluding  freight,  to  be  deducted  from  the  salary  of 
the  missionary.  A  careful  estimate  of  the  cost  of 
all  such  orders  for  goods  must  be  sent  to  the  mission 
treasurer,  to  be  recorded  by  him,  and  forwarded 
with  his  approval  to  the  Treasurer  of  the  Board, 
provided  the  account  of  the  missionary  will  allow 
it,  or  there  is  reasonable  expectation  of  meeting 
the  charge  when  due.  If  an  order  does  not  contain 


5i 


the  mission  treasurer’s  vis£  it  will  be  returned  to 
him  by  the  Treasurer  of  the  Board  for  approval. 

9.  Orders  sent  to  firms  with  instructions  to 
render  their  bill  to  the  Treasurer  of  the  Board 
should  be  accompanied  by  their  mission  treasurer’s 
order  on  the  Treasurer  of  the  Board.  At  the 
same  time  the  Treasurer  of  the  Board  should  be 
informed  of  the  transaction  that  he  may  be  pre¬ 
pared  to  meet  the  bill  on  presentation. 

10.  If  missionaries  desire  to  have  payments  made 
in  the  United  States,  they  should  obtain  a  draft 
of  the  mission  treasurer  on  the  Treasurer  of  the 
Board  for  the  remittance.  Missionaries  and  sta¬ 
tion  treasurers  should  never  send  their  own  drafts  on 
the  Treasurer  of  the  Board. 

11.  The  Treasurer  of  the  Board  is  authorized  to 
receive  and  transfer  funds  handed  to  him  for  the 
private  use  of  missionaries. 


52 


CHAPTER  XI. 


EDUCATIONAL  WORK. 

1.  The  educational  work  of  the  Board  is  sub¬ 
ordinate  to  the  evangelistic  work,  and  cannot  be 
sustained  by  the  time  and  strength  of  the  mission¬ 
aries  and  the  funds  of  the  Board  unless  it  is  clearly 
auxiliary  to  the  preaching  and  teaching  of  the 
gospel,  the  preparation  of  a  Christian  native  agency 
and  the  creation  of  native  Christian  leaders.  No 
schools  of  any  grade  shall  be  established  or  carried 
on  in  which  there  are  restrictions  upon  the  pres¬ 
entation  of  the  gospel.  No  grants  from  local 
governments  should  be  sought  or  accepted  if  made 
with  conditions  prohibiting  or  hampering  the  mis¬ 
sionary  purposes  of  the  Board. 

2.  Each  mission  shall  make  report  to  the  Pru¬ 
dential  Committee  annually  of  all  grants  received 
from  local  governments  for  educational  work, 
with  the  exact  terms  and  conditions  attached  to 
them. 


53 


CHAPTER  XII. 


MISSIONARY  PHYSICIANS. 

1.  Medical  missionaries  and  dentists  laboring 
under  commission  from  the  Board  are  to  be  re¬ 
garded  as  the  physicians  of  all  missionary  families 
within  their  reach,  and  are  to  render  service  to 
them  without  charge. 

2.  Missionary  physicians  and  dentists  are  re¬ 
quired  to  render  to  the  Prudential  Committee, 
through  their  mission  treasurer,  an  annual  ac¬ 
count  (December  31)  of  all  professional  receipts 
and  expenditures,  together  with  an  annual  in¬ 
ventory  of  the  medicines  and  instruments  in  their 
hands.  Their  receipts  —  for  services  and  for 
medicines  —  after  deducting  cost  of  medicine, 
incidental  expenses,  those  attending  professional 
visits  to  missionaries  and  the  maintenance  of  the 
medical  plant  are  to  be  paid  to  the  mission  treasurer, 
to  be  credited  to  the  Board  or  held  subject  to  the 
orders  of  the  Prudential  Committee. 


54 


CHAPTER  XIII. 


FURLOUGHS. 

1.  Seven  years  have  been  agreed  upon  as  a 
regular  and  uniform  term  of  service  in  the  field  for 
a  missionary,  with  the  exception  of  East  and  West 
Africa,  Mindanao  and  Micronesia,  where  the  term 
of  service  is  fixed  at  five  years. 

2.  After  the  completion  of  such  a  term  in  the 
field  each  missionary  with  the  approval  of  his  mis¬ 
sion  is  entitled  to  a  year’s  furlough  at  home,  making 
generally  an  absence  from  the  field  of  about  four¬ 
teen  months.  It  is  expected  that  this  furlough 
will  be  entered  upon  just  before  the  heated  term  or 
vacation  period  in  the  mission,  and  that  the  mis¬ 
sionary  will  be  back  upon  the  field  at  the  close  of 
the  heated  term  the  following  year.  It  is  expected 
that  furloughs  will  be  spent  in  the  United  States. 

3.  It  is  recognized  that  when  a  missionary  reaches 
his  field  at  the  close  of  the  heated  term  he  will  be 
entitled  to  ask  for  his  next  furlough  to  begin  before 
the  heated  term  after  six  years  and  nine  or  ten 
months  actually  in  the  field.  When  the  mission¬ 
ary  reaches  his  field  late  in  the  year,  it  is  not  ex¬ 
pected  that  he  will  ask  for  a  furlough  to  begin 
until  after  the  completion  of  the  full  term  in  the 
field,  and  until  the  following  heated  term,  in  many 
cases  making  some  months  over  seven  or  five  years 
of  service. 

4.  The  request  for  furlough  for  a  missionary 
should  be  forwarded  to  the  Foreign  Department 


55 


through  the  mission.  If  the  request  is  made  before 
the  expiration  of  the  full  term  of  service,  the  reasons 
for  such  request  should  accompany  the  report  of 
the  mission  vote. 

Freight  Home. 

5.  A  missionary  coming  home  on  furlough  is 
not  expected  to  bring  household  effects.  The 
Board  cannot  be  responsible  in  such  cases  for 
freight  upon  more  than  40  cubic  feet  for  each 
adult,  with  corresponding  additions  for  children. 

6.  A  missionary  retiring  from  the  service  of  the 
Board  is  not  expected  to  bring  home  bulky  articles 
of  furniture  or  such  as  can  be  disposed  of  in  the 
field  at  good  advantage,  but  apart  from  this  the 
Board  will  pay  the  return  charges  upon  his  per¬ 
sonal  effects. 

Traveling  Expenses. 

7.  When  furlough  is  granted,  the  Board  will 
defray  the  expenses  of  the  journey,  by  the  most 
direct  and  economical  route  consistent  with  health, 
from  the  mission  station  to  the  missionary’s  home. 
These  expenses  include  freight  on  personal  effects 
as  above  indicated.  All  other  freight,  also  duties 
on  curiosities,  etc.,  must  be  paid  by  the  missionary. 
Expenses  of  delays  on  the  way,  unless  absolutely 
required  by  health  or  otherwise  unavoidable, 
are  not  to  be  charged  to  the  Board.  Salaries  of 
missionaries  cease  on  leaving  their  station.  They 
will  receive  funds  from  the  station  and  mission 
treasurers  for  the  expenses  of  the  journey,  such 
funds  to  be  charged  to  the  Treasurer  of  the  Board 
and  at  once  reported  to  him,  to  be  accounted  for 
by  the  missionary  on  arrival  home.  Missionaries 

56 


leaving  the  mission  should  always  bring  a  certified 
statement  of  their  account  from  the  mission  or 
station  treasurer  as  settled  up  to  the  time  of  their 
departure,  or  a  draft  on  the  Treasurer  at  Boston 
for  the  balance  due  the  missionary,  so  that  their 
accounts  with  the  mission  may  be  closed.  Natives 
of  the  country  must  not  be  brought  home  by  the 
missionaries  at  the  expense  of  the  Board,  except  in 
case  of  sickness  when  special  attendance  is  pro¬ 
nounced  necessary  by  the  attending  physician. 

8.  In  case  of  delay  in  foreign  countries,  the 
home  allowance  may  be  made  to  cover  such  period. 
The  furlough  is  understood  to  begin  with  the  date 
of  the  beginning  of  the  allowance. 

9.  Whenever  a  missionary  comes  home  with  no 
reasonable  probability  that  he  will  return  to  the 
field,  arrangements  should  be  made  at  once  with 
reference  to  severing  official  relations  with  the 
Board.  This  step  aids  materially  in  making 
arrangements  for  supplying  the  vacancy  in  the 
mission,  and  for  caring  for  the  work. 

10.  If  the  missionary  prolongs  for  any  reason  his 
stay  at  home  after  the  expiration  of  the  furlough 
period,  it  must  be  done  with  the  consent  of  the 
Prudential  Committee. 

1 1 .  Accounts  of  traveling  expenses  to  the  missions 
should  be  kept,  and  on  arrival  at  destination  ren¬ 
dered  by  the  missionary  to  the  Treasurer  of  the 
Board  (not  to  the  mission  treasurer),  and  the 
balance  not  needed  for  the  journey  should  be  placed 
at  credit  of  the  Board  with  the  mission  or  station 
treasurer,  whose  receipt  for  same  should  ac¬ 
company  the  account  to  Boston.  Expenses  of 
“  sight-seeing,”  and  of  delays  for  such  a  purpose, 


57 


are  at  private  charges.  The  most  direct  route 
should  be  taken,  unless  health  or  economy  require 
otherwise. 

12.  When  missionaries  leave  their  mission  sta¬ 
tions  for  the  United  States,  the  mission  treasurer 
should  charge  all  moneys  advanced  to  and  for  them 
for  traveling  expenses  to  the  Treasurer  at  Boston 
(not  to  the  missionary’s  account),  and  advise  the 
Treasurer  at  once  of  such  advances,  carefully 
stating  the  amount  of  cash  to  be  accounted  for  by 
the  missionary  on  his  arrival  in  the  United  States. 
He  should  also  make  separate  items  of  payments 
to  and  for  the  missionary.  In  case  of  missionaries 
of  the  Woman’s  Boards,  the  Treasurer  at  Boston 
needs  to  know  at  once,  on  their  arrival  in  the  United 
States,  the  date  to  which  their  salaries  have  been 
paid;  also  the  total  cost  of  their  return  traveling 
expenses,  as  this  is  to  be  collected  of  the  Woman’s 
Boards. 

13.  If  possible,  the  missionary’s  account  with 
his  mission  should  be  settled  before  he  leaves,  and 
a  draft  given  him  on  the  Treasurer  at  Boston  for 
any  balance  due;  or  the  balance  at  his  debit  charged 
to  the  Board,  and  reported  to  Boston. 

Return  of  Missionary  after  Furlough. 

14.  Prior  to  the  authorization  by  the  Prudential 
Committee  of  the  return  of  any  missionary  to  his 
or  her  field  after  a  furlough,  the  question  of  such 
return  shall  be  acted  upon  by  the  mission  and  the 
result  forwarded  to  the  Foreign  Secretary.  This 
vote  shall  ordinarily  be  taken  at  the  annual  meeting 
of  the  mission  which  follows  the  beginning  of  such 
furlough.  However,  by  unanimous  consent ,  the 

58 


mission  may  take  this  action  at  a  meeting  previous 
to  the  departure,  the  missionary  in  question  retiring 
while  the  subject  is  under  deliberation  and  when 
the  vote  is  taken. 

15.  In  returning  to  the  field  after  a  furlough,  the 
Board  will  pay  traveling  expenses  as  on  the  first 
journey  out,  and  make  a  refit  allowance,  if  neces¬ 
sary. 

Medical  Certificate. 

16.  In  all  cases  where  there  has  been  or  may 
now  be  questions  raised  regarding  the  health  of  a 
missionary,  a  satisfactory  medical  certificate  is 
required  before  return  to  the  field  is  authorized  by 
the  Prudential  Committee. 

Published  Lists. 

17.  As  all  furloughs  are  for  one  year  and  as  the 
published  lists  of  missionaries  in  the  annual  reports 
and  in  the  “American  Board  Almanac  ”  are  sup¬ 
posed  to  include  only  those  that  are  actively  con¬ 
nected  with  the  work  of  the  Board,  unless  some 
special  arrangement  is  made,  the  names  of  those 
that  remain  at  home  more  than  two  years  will 
automatically  drop  from  those  lists.  If  a  missionary 
later  returns  to  the  field,  the  name  can  be  readily 
restored  by  vote  of  the  Prudential  Committee. 

Allowances  to  Missionaries  on  Furlough. 

18.  An  allowance,  if  needed,  will  be  provided  for 
missionaries  on  furlough,  to  date  from  their  arrival 
at  destination  in  this  country,  the  amount  not  to 
exceed  $1,000  per  annum  for  a  husband  and  wife, 
$500  for  an  unmarried  man  or  woman;  for  each 
child  of  a  missionary  under  seven  years  of  age, 


59 


$100 ;  for  each  child  over  seven  and  under  fourteen, 
$150;  and  for  each  child  over  fourteen  and  under 
twenty,  $250,  while  dependent  upon  the  parents  for 
support.  No  extras  are  to  be  provided  for.  In 
cases  of  unusual  or  urgent  needs,  especially  in  the 
case  of  illness,  supplementary  grants  may  be  made. 

As  to  Service  on  Furlough. 

19.  Missionaries  receiving  an  allowance  from  the 
Board  are  expected  to  avail  themselves  of  every 
suitable  opportunity  to  promote  the  work  of  the 
Board  at  home  and  abroad.  They  will  render  such 
service  as  is  consistent  with  due  care  of  health 
and  with  recuperation  for  an  early  return  to  their 
field,  and  under  the  direction  of  the  Home  and 
District  Secretaries  in  addressing  public  meetings 
and  raising  funds  for  the  general  work  of  the  Board. 
Provided  it  does  not  interfere  with  his  services  to 
and  for  the  Board,  a  missionary  is  free  to  employ 
his  time  in  study  or  in  any  way  not  inconsistent 
with  the  purposes  of  the  furlough,  and  in  consulta¬ 
tion  with  the  Secretaries  of  the  Board. 


« 


60 


CHAPTER  XIV. 


RETIREMENT  FROM  SERVICE. 

Dismission  or  Recall  of  Missionaries. 

1.  Whenever  any  missionary  has,  in  the  judg¬ 
ment  of  the  Prudential  Committee,  violated  the 
instructions  given  him,  whether  before  or  after 
entering  the  field  of  his  missionary  labors,  or  has 
failed  to  perform  any  duty  reasonably  required  of 
him,  the  Committee  are  authorized  to  dismiss  him, 
in  case  they  deem  it  expedient,  from  the  service  of 
the  Board.  In  all  cases,  however,  where  the  mis¬ 
sionary  has  actually  been  named  in  any  of  the 
official  publications  of  the  Board  as  having  been 
received  under  its  patronage  and  direction,  the 
individual  so  dismissed  shall  have  the  privilege  of 
submitting  his  case  to  the  revision  of  the  Board 
at  an  annual  meeting. 

2.  In  order  to  secure  the  harmony  and  efficiency 
of  action  essential  among  the  missionaries  at  the 
several  missionary  stations,  whenever  the  Prudential 
Committee  shall  become  satisfied  that  an  individual 
missionary,  for  any  cause,  is  unable  to  work  in 
harmony  with  his  brethren,  or  to  exert  such  in¬ 
fluence  as  is  deemed  truly  promotive  of  the  cause 
of  Christ  or  as  warrants  his  continuance  in  that 
field,  the  Committee  may  recall  such  missionary, 
and  terminate  his  relations  with  the  Board. 

3.  Whenever,  before  the  time  of  sailing,  the 

61 


Prudential  Committee  is  convinced  the  appoint¬ 
ment  of  a  new  missionary  was  a  mistake,  because 
of  new  evidence  or  for  any  other  reason  satis¬ 
factory  to  the  Committee,  the  right  is  reserved  to 
recall  or  cancel  the  appointment. 

Disabled  Missionaries 

4.  No  pensions  are  provided  under  any  circum¬ 
stances;  but  if  missionaries,  when  aged  and  infirm, 
remain  in  the  field,  with  the  Board’s  consent,  an 
allowance  may  be  given  them  as  retired  mission¬ 
aries. 

5.  Should  they  for  cause  return  to  the  United 
States,  with  the  consent  of  the  Board,  suitable 
provision  shall  be  made  for  them. 

6.  It  is  understood  that  missionaries  after  long 
service  with  the  Board  may,  on  account  of  ad¬ 
vancing  years  or  the  infirmities  of  age,  retire  from 
active  service,  with  the  understanding  that,  if 
necessary,  the  Board  will  make  provision  for  their 
support. 


62 


CHAPTER  XV. 
missionaries’  children. 

Transfer  to  United  States. 

1.  The  Board  will  pay  the  expenses  of  the 
journey  of  the  children  of  missionaries  to  the  United 
States,  whose  coming,  for  education  or  health, 
on  an  application  of  their  parents,  has  been  au¬ 
thorized  ;  but  it  does  not  engage  to  pay  the  expenses 
of  their  return  to  the  mission  after  the  age  of  twelve 
years.  Children  of  missionaries  are  not  ordina¬ 
rily  expected  to  be  sent  to  this  country  under  the 
age  of  twelve. 

2.  To  meet  the  extra  expenses  of  residence  here, 
grants  will  be  made,  if  needed  (on  application  of 
parents  or  guardians),  of  $250  annually  from  and 
after  the  twelfth  birthday  until  the  age  of  twenty 
years  is  reached,  provided  the  return  of  the  child 
to  this  country  has  had  the  approval  of  the  Pru¬ 
dential  Committee. 

Education  Abroad. 

3.  A  grant  may  be  made  for  the  education  of 
missionaries’  children  in  foreign  countries  in  schools 
and  under  conditions  approved  by  the  Prudential 
Committee. 

Homes  for  Missionaries'  Children. 

4.  By  the  kindness  of  friends,  homes  have  been 
established  for  such  missionary  children  as  cannot 
be  placed  with  relatives  or  others  —  one  at  Auburn- 

63 


dale,  Mass.,  and  one  at  Oberlin,  Ohio.  These 
are  held  and  controlled  by  trustees,  not  by  the 
Board.  Children  received  are  expected  to  pay 
for  their  board  and  clothing  at  cost  price,  and  will 
receive  the  best  of  Christian  care  and  nurture. 
Parents  or  guardians  will  have  the  entire  charge 
and  responsibility  of  the  finances  of  their  children, 
in  correspondence  with  the  trustees  of  the  homes. 

5.  Parents  contemplating  sending  children  to 
either  one  of  these  homes  should  early  enter  into 
correspondence  with  the  Home  with  reference  to 
the  same.  The  addresses  are,  The  Tank  Mission¬ 
ary  Home,  Oberlin,  Ohio,  and  The  Walker  Home 
for  Missionary  Children,  Auburndale,  Mass. 


64 


CHAPTER  XVI. 


TRAVEL  DIRECTIONS. 

1.  Missionaries  going  to  Turkey,  Portuguese 
Africa,  and  China,  require  passports.  These  will 
be  secured,  upon  application,  by  the  Foreign 
Department. 

2.  It  is  expected  that  missionaries  will  not  travel 
upon  the  most  expensive  steamers,  except  second 
class.  Intermediate  vessels,  while  slower,  are  thor¬ 
oughly  comfortable  and  safe,  and  are  to  be  used 
whenever  practicable. 

3.  Tickets  to  the  Field.  —  All  tickets  from  the 
home  of  the  missionary  to  the  field  are  to  be  secured 
by  the  Treasurer  in  Boston;  but  ample  time  should 
be  allowed  in  order  that  the  most  desirable  accom¬ 
modations  may  be  secured. 

4.  Tickets  for  Homeward  Journey.  —  In  pro¬ 
curing  tickets  in  all  cases  the  best  discounts  allowed 
to  missionary  travelers,  both  by  steamer  and  rail, 
should  be  secured.  Tickets  home,  via  the  Pacific, 
should  be  secured  through  to  Chicago,  or  to  destina¬ 
tion,  if  it  is  a  point  west  of  Chicago,  in  order  to 
secure  the  advantage  of  the  liberal  trans-Pacific 
baggage  allowance.  The  mission  or  station  treas¬ 
urer  should  provide  each  missionary  with  two 
certificates  (the  blanks  for  which  will  be  placed  in 
his  hands),  which  will  secure  the  usual  railroad 
concessions  in  America,  the  duplicate  copy  to  be 
retained  by  the  missionary  for  emergencies  on  his 
journey. 


65 


5.  At  points  where  the  journey  is  necessarily 
broken,  as  at  Hong  Kong,  and  points  in  Japan  and 
England,  immediate  engagements  should  be  made 
for  the  next  stage  in  the  journey,  provided  engage¬ 
ments  cannot  be  made  in  advance  by  post  or  tele¬ 
graph. 

6.  Baggage.  —  Many  steamships  across  the  At¬ 
lantic  allow  one-half  cubic  ton,  or  twenty  cubic 
feet  for  each  full  fare.  Steamships  across  the 
Pacific,  350  pounds.  Railroads  east  of  Chicago, 
150  pounds.  Railroads  west  of  Chicago,  350 
pounds  on  trans-Pacific  tickets.  Railroads  in 
Europe  allow  irregular  and  limited  amounts.  The 
Board  will  allow  100  pounds  of  baggage  in  excess 
of  the  regular  allowance  by  railroad  and  steamship 
companies. 

7.  Any  excess  over  the  Board’s  allowance  is  a 
personal  charge,  and  it  is,  therefore,  important  that 
at  the  beginning  of  the  journey  the  baggage  shall 
be  weighed,  and  the  amount  of  excess  noted  on  the 
travel  account  when  rendered. 

8.  All  personal  baggage  should  arrive,  when 
possible,  on  the  same  steamer  with  the  passenger,  to 
avoid  custom  house  complications.  Missionaries' 
expecting  to  travel  across  the  continent  of  Europe, 
however,  should  take  only  sufficient  baggage  for  the 
journey,  sending  the  remainder  by  freight  several 
months  in  advance. 

9.  Arrivals  in  America.  —  It  is  desirable  that 
information  should  be  given,  wherever  possible, 
of  the  steamer  upon  which  the  traveler  expects  to 
arrive  in  American  ports,  in  order  that  due  prepara¬ 
tion  may  be  made  to  facilitate  the  passage  of 
baggage  through  the  custom-house,  and  to  provide 

66 


suitable  entertainment  during  delay  at  port  of 
entry. 

io.  Funds.  —  Funds  for  the  entire  journey  of 
outgoing  missionaries  will  be  furnished  by  the 
Treasurer  of  the  Board;  funds  for  the  entire 
*  journey  of  returning  missionaries  will  be  furnished 
by  the  mission  treasurer. 


67 


CHAPTER  XVII. 


PURCHASES  AND  SHIPMENTS. 

1.  All  orders  for  goods  to  be  purchased  and 
forwarded  by  the  Board  should  be  addressed  to  the 
Treasurer,  and  always  sent  on  a  sheet  containing 
no  other  business.  Orders  should  be  very  clearly 
written,  and  on  full  sheets  of  strong  paper,  with 
margins.  Do  not  refer  to  previous  orders  for 
information,  but  repeat  what  is  necessary  to  make 
each  order  complete  in  itself.  Never  order  on  a 
postal  card.  Do  not  send  orders  directly  to  dealers , 
but  through  the  T reasurer  of  the  Board.  Missionaries 
should  avoid,  as  far  as  possible,  ordering  goods  for 
natives  or  assuming  financial  responsibility  for 
goods  ordered  by  natives. 

2.  Orders  for  periodicals  should  also  be  on  a 
separate  sheet  from  other  orders,  and  should  annually 
be  received  in  Boston  by  the  middle  of  November. 
All  subscriptions  will  be  discontinued  unless  an¬ 
nually  reordered. 

3.  Custom-House  Business.  —  Household  and 
personal  effects  of  a  returning  missionary  sup¬ 
posed  not  to  be  dutiable  (i.  e.,  which  have  been 
owned  and  in  use  a  year  or  more)  should  be  packed 
separate  from  new  goods  presumed  to  be  dutiable. 
When  goods  are  shipped,  mail  to  the  Treasurer 
a  bill  of  lading  together  with  a  statement  of  the 
contents  and  value  of  each  package.  These  goods 
will  be  admitted  free  of  duty  only  on  production 

68 


of  the  owner’s  oath,  who  must  be  in  the  United 
States  when  he  executes  the  oath.  In  forwarding 
dutiable  goods  always  send  with  the  bill  of  lading 
an  itemized  list  of  the  contents  and  values.  If 
the  total  value  of  dutiable  goods  equals  or  exceeds 
one  hundred  dollars,  a  consular  invoice  and  certificate 
is  indispensable. 

4.  Consign  goods  to  “  The  American  Board  of 
Commissioners  for  Foreign  Missions,”  instead  of 
consigning  to  an  individual,  and  mark  packages 
“A.  B.  C.  F.  M.”  or  some  other  short  mark,  and 
number  each  package.  Let  the  invoice  of  contents 
conform  to  the  numbers  on  the  packages.  Never 
include  in  the  mark  on  the  packages  the  name  and 
location  of  the  party  in  the  United  States  to  whom 
the  goods  are  to  be  forwarded  upon  arrival.  Let 
all  such  particulars  be  included  in  the  letter  of 
advice  when  the  bill  of  lading  and  invoice  is 
mailed. 

5.  Consign  all  shipments  to  Boston  instead  of 
New  York.  If  the  steamer  is  bound  to  New  York, 
ship  goods  in  bond  to  Boston. 

6.  Insurance.  —  All  goods  shipped  to  mission¬ 
aries  are  insured  against  “  perils  by  sea.”  When¬ 
ever  a  vessel  is  lost  or  the  cargo  so  damaged  that 
insurance  should  be  collected,  the  mission  treasurer, 
the  consignee,  or  some  other  responsible  person, 
should,  as  soon  as  the  facts  are  fully  ascertained, 
send  a  full  statement  of  the  case  to  the  Treasurer 
of  the  Board,  naming  the  boxes  by  their  numbers 
on  the  invoice,  and,  when  the  loss  is  but  partial, 
giving  the  amount  of  damage.  It  is  well  to  have 
this  statement  attested  by  the  general  agent  of  the 
Boston  insurance  companies,  if  there  is  such  an 

69 


agent  at  the  port,  by  the  American  consul,  or  other 
government  official,  or  (in  lack  of  these)  by  the 
captain  of  the  vessel,  or  the  person  to  whom  the 
cargo  is  consigned. 


70 


INDEX. 


[Figures  refer  to 

Accounts,  semi-annual,  of  mis¬ 
sion  treasurers,  38,  39; 
audit  of,  40. 

Advances,  when  authorized,  39. 

Allowances,  to  missionary  chil¬ 
dren,  28,  63;  teachers, 
health,  house  fund,  etc., 
28;  home  allowances,  57, 
59;  for  returned  mission¬ 
aries,  62;  furlough,  59. 

Appropriations,  26;  method  of 
making,  26;  form  of,  25; 
individual  and  station  re¬ 
quests  for  grants,  25; 
limits,  30,  31;  economy 
in  use  of,  31;  transfer 
not  allowed,  31;  lapse  of, 

«  31- 

Auditors,  mission,  16,  38,  40. 

Bills  of  exchange,  40. 

Business  relations,  49;  with 
outsiders,  49 ;  commercial 
investments,  49 ;  outside 
work,  49;  life  insurance, 
50;  settling  accounts  be¬ 
fore  furlough,  58. 

Children  of  missionaries  al¬ 
lowances  for,  28;  educa¬ 
tion  in  United  States,  28: 
special  educational  allow¬ 
ances,  28;  on  furlough,  59; 
grants  for  residence  in 
United  States,  63;  travel¬ 
ing  expenses  to  United 
States,  63;  education 
abroad,  63;  homes  for,  63. 

Correspondence,  20;  how  ad¬ 
dressed,  20,  21,  25; 

Woman’s  Board,  21;  edi¬ 
torial,  22. 


Handbook  pages.] 

Custom  House,  68;  require¬ 
ments  to  be  observed,  68; 
consular  invoice,  69;  con¬ 
sign  to  Boston,  69. 

Deeds  of  property,  40,  43. 

Delegates  to  mission  meetings, 
17- 

Disabled  missionaries,  see  Re¬ 
tirement  from  service. 

Donations,  special,  see  Special 
appeals  and  gifts. 

Drafts,  6. 

Educational  work,  53;  princi¬ 
ples  governing,  53;  govern¬ 
ment  grants  for,  53. 

Estimates,  24;  mission,  24; 
how  classified,  24,  25; 

Woman’s  Boards’,  25;  sal¬ 
aries,  27;  allowances:  chil¬ 
dren,  teacher’s,  health, 
house  fund,  28. 

Exchange,  bills  of,  40. 

Freight  on  outfits  and  refits, 
46;  home,  56. 

Furloughs  periods  of,  55;  re¬ 
quests  for,  55;  freight 
home,  56;  traveling  ex¬ 
penses,  56;  time  of  begin¬ 
ning-  57:  severing  rela¬ 
tions,  57;  prolonging  fur¬ 
lough,  57;  settling  account 
with  mission,  58;  return 
after,  58;  refit  after,  59; 
medical  certificate,  59; 
dropping  names  from  lists, 
59;  allowances  on,  59; 
service  on,  60. 

Gathering  papers,  13. 


7i 


General  work,  26;  separate 
estimates,  24;  what  in¬ 
cluded,  24;  appropriation 
for,  27;  excess  of  appro¬ 
priation,  27,  31. 

Grants,  individual  and  station 
requests  for  special,  25; 
appeals  concerning,  25. 

Homes  for  miss’y  children,  63. 

House  fund,  29;  account,  38, 
30. 

Insurance,  44;  of  outfit,  46; 
of  missionaries,  50;  of  ship¬ 
ments,  69. 

Limits  of  appropriations,  30. 

Loans  of  Board  funds,  40. 

Medical  expenses  on  the  field, 
50,  51,  54;  during  furlough, 
50;  consultation  about 
with  secretaries,  50;  last 
sickness,  51. 

Meeting,  annual  mission,  17; 
delegates,  1 7 ;  expenses, 
17- 

Missionaries:  appointed  by 
Prudential  Committee,  12; 
especially  appointed,  12; 
associate,  13;  gathering 
papers,  13;  relations  to 
the  Board,  13;  knowledge 
of  vernacular,  14;  vital 
statistics,  15;  subject  to 
mission  control,  18,  19; 
officers,  20;  outside  en¬ 
gagements  on  furlough, 
20;  right  of  appeal  to 
Prudential  Committee,  25; 
use  of  personal  funds,  26; 
loans  of  Board  funds,  40; 
outside  work,  49;  life 
insurance,  50;  retirement 
of,  58. 

Mission,  the,  16;  organization, 
16;  officers,  16;  committees, 
16;  rules  and  by-laws,  16; 
meetings,  17;  delegates  to 
meeting,  17;  records,  18; 


functions,  18;  control  of 
individual  work,  18;  of¬ 
ficers,  20;  control  of  in¬ 
dividual  and  station,  re¬ 
quests  for  funds,  25. 

Money  orders,  51;  through 
mission  treasurers,  52 ;  re¬ 
mittances,  52 ;  transfer  of 
private  funds,  52 . 

Object  of  the  Board,  7. 

Outfits  and  Refits,  46;  scale  of, 
46,  47;  freight  allowance, 
46;  medical  outfits,  47,  48; 
refit  after  furlough,  59. 

Outside  work,  49. 

Papers,  gathering,  13. 

Personal  funds,  use  of,  26. 

Photographs,  22;  what  desired, 
22 ;  how  to  send,  23. 

Physicians,  missionary :  duty 
to  missionary  families,  54; 
annual  account  of  receipts, 
54;  disposal  of  surplus 
receipts,  54. 

Profits,  of  sales  and  rents, 
disposition  of,  39. 

Property  of  the  Board,  43; 
how  secured,  held  and 
cared  for,  40,  43;  records 
of,  43 ;  inventory  for¬ 
warded,  43;  Woman’s 
Board  property,  how  held, 
44;  insurance,  44;  unused, 
45-  . 

Prudential  Committee,  7,  12, 
25,  26,  30,  31,  34,  35,  37, 
38,  42,  43,  47,  48,  49,  53, 
54,  57,58,61,62,63. 

Purchases,  how  made  through 
Treasury  Department,  51; 
how  to  send  orders,  68, 
periodicals,  68. 

Real  estate,  purchases  of,  43. 

Records,  mission,  18;  docu¬ 
ments  forwarded,  18,  21, 
25- 

Refits,  46,  59. 

Rent,  29. 


72 


Reports:  of  vital  statistics,  15; 
mission  and  station,  21; 
individual,  21;  of  records, 
18,  21;  how  addressed,  20, 
22;  for  publication,  22; 
of  special  donations,  36; 
government  grants,  53; 
medical  receipts,  54. 

Retirement  from  service,  61 ; 
freight  home,  56;  dis¬ 
mission,  61;  recall,  61; 
disabled  missionaries,  62; 
allowances  for,  62;  cancel 
of  appointment,  62. 

Salaries,  26;  separate  estimates, 
24;  appropriation  for,  26; 
estimates,  27;  basal,  27; 
children’s  allowances,  28; 
what  covers,  29;  beginning 
and  end  of,  29,  56;  house 
fund,  29,  30. 

Secretaries,  corresponding,  8. 

Secretaries,  mission,  16. 

Shipments,  68;  consignment 
from,  69;  insurance,  69. 

Special  appeals  and  gifts,  31; 
benefits  of,  31;  danger  of, 
32;  principles  governing, 
33;  report  of  special  gifts, 
36;  lapse  of  special  gifts, 
36;  personal  gifts,  36; 
appropriated  by  Pruden¬ 
tial  Committee,  37. 

Special  grants,  requests  for,  25. 

Stations,  16;  delegates  to  mis¬ 
sion  meeting,  17;  new,  18; 
reports,  21 ;  treasurers,  41. 

Titles  to  property,  43,  44. 

Transfer  of  appropriations  not 
allowed,  31. 

Traveling  to  and  from  the 


field,  65;  advice  of  mission 
and  station  treasurers  con¬ 
cerning,  42;  expenses  of, 
56,  59;  account  rendered, 
57;  direct  route,  58 ;  pass¬ 
ports,  65;  economy,  65; 
purchase  of  tickets,  65; 
baggage,  56,  66;  arrivals 
anticipated,  66;  funds  for, 
56,  57- 

Treasurer,  the,  9. 

Treasurers,  mission  and  sta¬ 
tion,  38;  auditing  of  ac¬ 
counts  of,  38;  semi¬ 
annual  accounts,  38,  39; 
duties  of,  38,  41,  42,  56; 
drafts  on  Boston,  39; 
limits  of  authority,  39; 
deposit  of  funds,  40;  loan 
of  Board  funds,  40;  sta¬ 
tion  treasurers,  41;  re¬ 
lation  of  station  and 
mission  treasurers,  41. 

Vernacular,  knowledge  of,  15. 

Vital  statistics,  reports,  15. 

Voting,  rights  of  not  extended 
to  specially  appointed  and 
associate  missionaries,  12, 
13;  conditions  of  right  to 
new  missionaries,  15; 
rights  of,  at  mission  meet¬ 
ings,  17;  requirements,  18. 

Woman’s  Boards,  10;  cor¬ 
respondence,  2 1 ;  separate 
estimates,  24,  25;  how 
forwarded,  25;  appropria¬ 
tions,  27;  house  fund 
regulations,  29,  30;  ap¬ 
propriation  limits,  31; 
titles  to  property,  44. 

Woman’s  work,  26. 


73 


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